Board Minutes – April 2023

CVNA April 2023 Minutes
Attendance: Kris Adams, Melissa Reibe, Jeannie Stroth, LaTresha Woodruff-Johnson, Steve Scherrey, Alan Kizer, David McClain, Karla Braswell, Jessica Nichols, Allison Worthen
-5:45pm called meeting to order
-Ratify Evotes for new board member Allison Worthen: approved 1st Alan Kizer, 2nd David McClain
-March meetings minutes: approved 1st Jeannie Stroth, 2nd Melissa Reibe

Treasurer Report
-Spend money on entrance of Wingfoot
-No new move ins
-Unpaid dues (1 for neighborhood): Berry Thomas @ 5450 Lost Canyon Dr.
ACC:
-Wingfoot: Gainor’s sidewalk going in
Covenant violation:
-Yard signs: Centennial Club Dr. has grass work sign, Whistling Straits has political sign letter being sent to both
-Scott Taylor basketball goal letter being sent
Old Business:
Reminder that board members are required to attend 8 regular scheduled meetings
-Lights on Bay Hill Drive along pond bank needs approval from Entergy
-Solar Panels & yard sign details in covenants: waiting on Lawyer’s language
New Business
-Welcoming Committee setup: bring idea’s to board at next meeting, welcome package/gift
-Bay Town entrance: new soil
-Fairway entrance: has a plan in place for growth
-Flowers for Spring/Summer will start being planted this week
-Ratify Evote on Sprinkler bid for Wingfoot $3273.90 to Thessing Lawn & landscape: approved 1st Steve Scherrey, 2nd Melissa Reibe
-Sprinklers are turned on and some repairs needed at the Hogan entrance total $436.52: approved 1st Steve Scherrey, 2nd David McClain
-New lighting: Warwick $1634.36 plus $1050.00 to Conway Corp = $2684. 36: approved 1st Steve Scherrey, 2nd Jeannie Stroth
-New lighting: Hogan $1889.30: approved 1st Alan Kizer, 2nd Steve Scherrey
-New lighting: Centennial Club $2085.88: approved 1st Melissa Reibe, 2nd Steve Scherrey
-Concerns by Hal Crafton in the Neighborhood: Golf Carts being operated by kids on the streets, golf carts at the late-night hours on the course, illegal dumping at the club house gym and at the end (west side) of Lost Canyon Dr., coming to the club house parking lot area: Pickle Ball Courts
-Summer Kickoff Block Party: planning Karla Braswell
-Annual Kona Ice event for the kids: 2-3x this summer, 1st time at Summer Kickoff Block Party
-Yard of the Month: 1740 Centennial Club Dr. – Forrester Family
-Garage Sale dates: TBD but either June 2-3rd or June 9-10th, NO SIGNS

Next meeting: 5:30pm, Monday, May 8th @ the 19th Hole
-6:48pm adjourn meeting: approved 1st Steve Scherrey, 2nd Jessica Nichols

Board Minutes – March 2023

CVNA MINUTES
MARCH 13, 2023
ATTENDANCE:
Kris Adams, Missy Quinn, Alan Kizer, LaTresha Woodruff, Melissa Reibe, David McClain, Karla Braswell, Steve Scherrey
-5:39pm Called meeting to order
-February minutes approved by Alan Kizer and Steve Scherrey
TREASURER REPORT:
Updates from Jeannie Stroth
● All dues are paid up except for Barry Thomas. Will reach out again.
● Move from past few months:

New Owners
Jeffrey & Arlona Sturdivant
Joshua & Dayna Gotlieb
Troy and Karla Braswell
Billy & Jennifer Broach
Alan Kizer
Gary & Jynda Swanner
Drew and Lauren Gainor
John & Carla Blackwell
Robert & Ann Lee

ACC:
Address
5325 Burnt Pine 5090 Oakhurst Drive 5470 Whistling
Straits
4125 Bay Hill Drive 5470 Wingfoot Cove 5215 Bay Town
5405 Wingfoot Cove 5455 Whistling
Straits
4550 Sawgrove

Updates for approval from Missy Quinn
● Jim and Kara Campbell at 5430 Wingfoot submitted a form for a pool house.
Approved – Motion Melissa Reibe, 2nd Missy Quinn
COVENANT VIOLATIONS:
● 5210 Baytown Murphy Trash Cans in front of garage/corrected
● 5145 Baytown Pipkin Trash Cans in front of garage/corrected
● 5435 Whistling Straits – basketball goal in yard reported. Will address the owner.
OLD BUSINESS:
● Lights on Bay Hill along the pond bank will need to be approved by Entergy, not Conway Corp. ● Solar panels and yard signs will be addressed on covenant revision, we are waiting on our lawyer to go forth with revising.
NEW BUSINESS:
● We are looking for new members for the Centennial Valley Neighborhood Association Board. We need ONE immediate member, and then TWO spots will be available in August. Melissa will make a facebook post.
● Pothole Fixed on Plantation Cove. If we see any other potholes that need fixing, report it to Kris Adams. ● Blue Street Lights in the neighborhood – Kris spoke with Conway Corp and they will be replacing these blue lights. They explained that this is a manufacturer defect and this happens when glue melts on the led bulb. The lights were not this color when they installed them. If you notice Conway Corp trucks driving by in the evenings it is because they are trying to locate all of the lights that have this issue. They are reaching out to the lighting company to have them replace their defective light bulbs, so we don’t have a timeline yet on when they will be fixed.
● We need a welcoming committee for new homeowners that move to Centennial. Board will work on figuring out a way to accurately know when someone moves in. Also, work on getting the Title Company or our Accountant to provide us with names and contact info of new homeowners.
● Replace lighting on entrance of neighborhood on CVCC/Hogan entrance – it is not working. ● Garden Scapes provided us with landscape quotes for the Wingfoot, Tyler, and Club entrances – the total is quoted at around $17,575. This money will come out of our special project budget. Alan motioned to approve this, and Melissa 2nd to finish this special project.
● Yard of the Month to be continued by Kristen with Garden Scapes, starting in April through September. ● Next meeting is at 5:30PM, Monday, April 10th at the 19th Hole.
Meeting was adjourned at 6:25PM. Latresha motioned, Steve 2nd to adjourn.

Board Minutes – February 2023

2-16-2023 CVNA MINUTES

ATTENDANCE:
Kris Adams, Missy Quinn, Alan Kizer, Jeannie Stroth, Jessica Nichols, David McClain
-5:29pm Called meeting to order
-January minutes approved by Jeannie Stroth and Alan Kizer
-TREASURER REPORT:
-Gainor & Blackwell paid dues
-5230 Lost Canyon unpaid dues
-5450 Lost Canyon unpaid dues
-8 new move ins
-paid $1000 in paypal fees: looking into different sites that will pass the fees onto the customer, switch
so we (POA) do not take the fee on as association
-ACC:
-5455 Wingfoot: committee approved elevation wall for driveway
-5500 Whistling Straits approved as submitted 1 st David McClain 2 nd Jeannie Stroth
-5430 Wingfoot Cove: Campbell approved as submitted 1 st Jeannie Stroth 2 nd Kris Adams
-Gainor: approved house with request of landscaping on eastside of basketball court 1 st David McClain
2 nd Jeannie Stroth
-COVENANT VIOLATIONS:
-4125 Bay Hill needs approval before any work is to be done (fence, deck)
-Salters has a green dumpster: Lost Canyon
-OLD BUSINESS:
-solar panel guidelines has been turned into attorney
-no update on soil on Fairways
-NEW BUSINESS:
-needing new board member asap
-quotes for new entrance
-March – Sept yard of the month
-pay invoice for dog bags
-NEXT MEETING:
March 13 at 530pm at 19 th Hole
-6:33pm motion to adjourn, approved by 1 st Alan Kizer 2 nd David McClain

Board Minutes – January 2023

1-10-2023 CVNA MINUTES
ATTENDANCE:
Kris Adams, Steve Scherrey, Alan Kizer, Jeannie Stroth, Jessica Nichols, Karla Braswell
-6:05pm Called meeting to order
-November minutes approved by Jeannie Stroth and Kris Adams

-TREASURER REPORT:
Gainor – C1, 2, 3 follow up by Kris
Past due – Accountant will send out notices
Collecting fee charges for electronic payments

-ACC:
nothing to report

-COVENANT VIOLATIONS:
4330 Bay Hill dog without leash
Yard signs need to be removed when business is done
Bay Hill new fence (golf course side)
Fairways trees are getting too big and need trimmed
Fairways entrance trees have bag worms

-OLD BUSINESS:
Estate entrance quotes – (to do list plants, camera’s, sprinklers) we have extra funds set aside for this

Entrance recommendations – (Fairways) Karen Hicks

Other project ideas

-NEW BUSINESS:
Solar Panels Committee: submitted guidelines, board made adjustments and voted to take guidelines to attorney, approved by Jeannie Stroth & Jessica Nichols
Think about changes that are needed for POA and have approval by attorney:
-add any day of the week for meeting but it will be 2nd week of the month
-add 2/3 vote

Add new board member

Security camera’s have helped with several issues and the police have utilized them as well
Complete Hogan work
Garden Scapes is complete
Centennial entrance: Christmas lights
Hogan entrance: sprinklers on

-NEXT MEETING:
Feb 13 at 530pm
-7:36pm motion to adjourn, approved by Alan Kizer & Jeannie Stroth

Board Minutes – November 2022

11-14-2022 CVNA MINUTES

ATTENDANCE: Kris Adams, Missy Quinn, Steve Scherrey, Melissa Reibe, LaTresha Woodruff, Alan Kizer, Jeannie Stroth, Jessica Nichols, Karla Braswell, David McClain
-534pm Called meeting to order
-October minutes approved by Jeannie Stroth and Steve Scherrey

-TREASURER REPORT:
1 move-in: The Kizer’s 5470 Wingfoot Cove
2 have not closed yet: The Wallace’s 5215 Bay Hill Dr. and The Brownd’s 5405 Wingfoot
Report attached: aging summary list, statement of assets/liabilities/net assets
Reimbursement of dog bag shipment to Kris Adams: approved by Steve Scherrey and Alan Kizer

-ACC: nothing to report

-COVENANT VIOLATIONS: nothing to report

-OLD BUSINESS:
Estate entrances to do list (plants, camera’s, sprinklers)
Pond bank lighting (Missy Quinn will call Conway Corp to check on status)

-NEW BUSINESS:
Solar Panels Committee: Steve Scherrey, Alan Kizer, David McClain
Yard Sign Committee: Kris Adams, Missy Quinn, LaTresha Woodruff, Karla Braswell
Moving out of state and leaving board – Steven Wallace (need to add another member)
Hogan entrance wreck – update
Bay Hill email quote of $16,277. 45 – approved by Steve Scherrey and David McClain
Lawsuit dropped update – 5220 Lost Canyon Dr. and 5230 Lost Canyon Dr.
Sprinklers winterized

-next meeting Jan 9th at 530pm
-645pm motion to adjourn, approved by Melissa Reibe & Jeannie Stroth

Board Minutes – October 2022

10-10-2022 CVNA MINUTES

ATTENDANCE: Kris Adams, Missy Quinn, Steve Scherrey, Melissa Reibe, LaTresha Woodruff, Jeannie Stroth, Jessica Nichols, Karla Braswell, David McClain
-542pm Called meeting to order
-September minutes approved by Jeannie Stroth and David McClain

-GUEST: Charles Finkenbinder – neighborhood safety/watch on social media

-TREASURER REPORT: report attached,
4 move-in’s: The Gotlieb’s 5090 Oakhurst Dr., The Sturdirant’s 5325 Burnt Pine, The Braswell’s 5470 Whistling Straits, The Broach’s 4125 Bay Hill Dr.
$10K regular dues still owed, $14K collected, $4200 extra fee

-ACC: nothing to report

-COVENANT VIOLATIONS: Christmas light are down at 4405 Bay Hill, Flower beds resolved at 5250 Burnt Pine, in the spring (February) talk about Burnt Pine ditch behind 8 homes

-NEW COVENANT VIOLATIONS: nothing to report

-OLD BUSINESS: nothing to report

-NEW BUSINESS: American flags at entrances – get quotes, approved by Steve Scherrey & Melissa Reibe
Hogan entrance wreck – insurance claim 10K, total damage $10,518.27
Start process to amend policy change of covenants – approved by David McClain & LaTresha Woodruff
Landscaping contract – $26,421.37, approved by Jeannie Stroth & Steve Scherrey
Christmas lights on entrances within neighborhood – quote $3097.80 per Missy Quinn, Christmas décor approved by Melissa Reibe & Jeannie Stroth

-743pm motion to adjourn, approved by Missy Quinn & Jeannie Stroth

Board Minutes – September 2022

Minutes CVNA meeting 9/12/22

Attendance:
Alan Kizer, Steve Scherrey, Melissa Reibe, Jeannie Stroth, Stephen Wallace,
Karla Braswell

Melissa and Jeannie called meeting to order at 5:38 PM

Treasurer Report:
Jeannie Stroth discussed new construction amounts and who has paid.
Still a few outstanding , she gave out a list and we discussed. CD of $40,000
Will be coming due, interest rates are rising , might get higher yield.
Stephen Wallace and Alan Kizer motions to approve, passed.

ACC:
Limited Discussion concerning Solar and what to do about it.
Discussed adding to bylaws.

Covenant Violations:
Steve will deliver a notice to 5250 Hudson Cove, Flower Bed issues
Steve will deliver a notice to 4423 Bay Hill Dr, Holiday Lights around the door.
Stephen Wallace will talk to home owners around drainage ditch.

Old Business:
Ideas for improvements to spend money.
Discussion of main Entrance and American Flag.
Discussion of Holiday lights last year and
Spending money to upgrade cameras.

Melissa and Jeannie call end to meeting adjourned.

Board Minutes – August 2022

CVNA Meeting Agenda for August 2022

  • Call meeting to order 
  • Introductions from everyone
  • Go over and approve last meetings minutes
  • Elect officers
  • Elect chairs for committees

Treasurer Report

  • Updates from Jeannie Stroth
  • How many new move ins have we had? 
  • Talk about auto pay for online accounts

ACC:

  • Updates for approval from Missy Quinn
  • Ratify Evotes for construction

Covenant violation:

  • Do we have any new covenant violations?

Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings
  • New Entrance is almost complete. We will need to start gathering quotes. Need to start moving forward with quotes to be decided after annual meeting. 
  • Lights on Bay Hill Drive along pond bank? 
  • The city is going to install. Are there any updates on time frames? Missy Quinn

New Business

  • Yard of the Month for July 5155 Shane Henry 
  • Annual Meeting will Be at 19th hole 6:00 PM
  • Next meeting is meeting Monday September 12th at the 19th hole @ 530pm 

-6:15pm START Call meeting to order

-Welcome: from Kris Adams

-Introduction of board members: in attendance Kris Adams, Missy Quinn, Jeannie Stroth, Steve Scherrey, Latresha Woodruff, Alan Kizer, Harry Smith, and Jessica Nichols. (not in attendance: Amy Fulmer, Melissa Reibe, and Stephen Wallace) 

-Others in attendance: 34 others

-Guest speaker: Chris Harris

-Board members re-elected: Stephen Wallace, Missy Quinn, and Steve Scherrey. Elected new board members: Karla Braswell and David McClain. *Motion to approve, First Bryan Quinn, Second Kyle Ratliff

-TREASURER REPORT 

-New move ins: 0

-Auto payment on website, motion to approve, First Bryan Quinn, Second Kyle Ratliff

-All annual dues collected (274 properties in Centennial)

-Landscaping, flower beds, yard of the month, Christmas lights, Kona Ice, Summer Event Pool Party

-7:12pm END annual meeting

-7:22pm START call meeting to order

-Approve July minutes

-COVENANT VIOLATIONS: Lost Canyon new build violation

-Elect officers: Jeannie Stroth-Treasurer, First Missy Quinn, Second Latresha Woodruff

Kris Adams-President, First Jeannie Stroth, Second Alan Kizer

Missy Quinn-Vise President, First Jeannie Stroth, Second Steve Scherrey

Jessica Nichols-Secretary, First Jeannie Stroth, Second Steve Scherrey

-ACC 

-Adding Alan Kizer to ACC committee because Harry Smith is leaving

-Approve Kareem & Hanan Kattom, 1820 Warwick Hills Ln, First Jeannie Stroth, Second Steve Scherrey

-Think about special projects, entrances, security cameras

-8:27pm Motions to end meeting, First Missy Quinn, Second David McClain

Board Minutes – July 2022

Meeting CVNA July 11, 2022 

Attendance 

Kris Adams , Steve Scherrey, Missy Quinn(Phone), Harry Smith, Stephen Wallace, Melissa Reibe, Alan Kizer, Jessica Nichols, and Letresha Woodruff 

Kris called the meeting to order at 5:30 PM. 

Approval of Minutes, Steve Scherrey did not Provide. 

Treasurer Report: 

Jeannie was out on Business 

ACC: 

6 total submissions 

Michael Sour Fence 

Kizer Fence 

Drew Gainer Fence 

David McClain Fence 

Trey Ott Pool 

Art Worman upgrade 

All approved by board. Harry Smith made motion to approve ACC and Alan Kizer Second. 

Covenant Violations: 

Harry Smith said there were 7 to 8 violations but nothing major. 

Harry has one more year on the board, but he wants someone else to take over the violations. 

Old Business: 

Kris and Steve both looking at quotes on security cameras for entrance. Kris getting quates for Sprinklers on new narrow strip of land on new development.

New Business: 

Kris stated we need new light timer at club entrance. Cost was $190.05 July 28th is CV neighborhood Party from 6:00PM to 8:00PM. 2 tickets per Adult , 3 Life Guards on duty. 

2 new board members needed 

Carla Braswell and Dennis Moore mentioned. 

Discussion of Annual Meeting upcoming: 

Guest speaker maybe Hal Crafton 

Audience someone will need to make motion to approve budget Audience will need motion to wave dues. 

Stephen Wallace made motion to adjourn and Alan Kizer second. Approved.

Board Minutes – May 2022

     CVNA Meeting Minutes for May 2022

Members: 

X” In attendance; “A” Absent; “S” Substitute sent;

 “R” Representative attended; “G” Guest

X

Kris Adams President x

Missy Quinn

Vice President

X LaTresha Woodruff
X

Jeannie Stroth

Treasure

x Steven Wallace

x

X

Jessica Nichols

Alan Kizer

X

Amy Fulmer

Secretary

X Harry Smith A Steve Scherrey
X Melissa Reibe

 

  • Call meeting to order at 5:34
  • Go over and approve last meetings minutes- moved for approval Steven and seconded Harry

 

Treasurer Report:

  • Updates from Jeannie Stroth
  • How many new move ins  – none
  • Payment to Shane Henry Attorney – payment up to $300 for legal services – moved for approval Jeannie and seconded by Steven

 ACC:

  • Updates for approval from Missy Quinn – 
  • Ratify Evotes for construction –– moved for approval Melissa and seconded by Alan
  • 4610 Sawgrass updates
  • 5240 Lost Canyon Drive updates

               –

 

Covenant violation:

     Updates from Harry Smith on new violations and actions taken or corrected – political sign      issues

  • Political sign violators and fines $25 per day with a maximum of $5000.  Start date Monday April 11.  Fines as of 5/9/2022 $675 Stephen Douglas Lost Canyon Dr – moved for approval Jeannie Stroth and seconded by Steven Wallace

 

Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings

     New Entrance is almost complete. We will need to start gathering quotes.

 

  •      Hal Crafton asked to wait until the sidewalk goes in to start work on the beds – ok waiting

 

  • Lights on Bay Hill Drive along pond bank? The city is going to install. Are there any        updates on time frames? – Missy following up with Hal

New Business

  • Garden Scapes all flowers have been put in beds-done
  • Water has been turned on at all entrances – done
  • Annual Garage Sale June 3rd & 4th. We asked for no signs to be displayed at entrances – done
  • Neighborhood Party at the pool committee/dates & budget? – June 30 Thursday day – 3 hours, 5:30-8:30.  Budget approved up to $3000 –Jeannie Stroth moved for approval seconded Jessica – Melissa and Missy sending email blast
  • Yard of the Month for May 4700 Bay Hill drive Mitch and Christy King – done
  • Volunteers to refill dog waste stations empty trash every two weeks. Looking for a kid to work 4 hours a month for $50 or no more than $1200 a year – Steven moved for approval seconded Melissa 
  • Next meeting is meeting Monday June 13th at 5:30 pm

 

 Next meeting is meeting Monday April 11th at 5:30 pm

Adjourn- Jeannie Moved to adjourn Melissa seconded – 6:47 pm