CVNA November 17, 2025 Minutes 

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, Steve Scherrey, Jeannie Stroth, Brittany Dunaway, David McClain, Deanna Ott, Terri Johnson (phone)

Neighborhood members in attendance: none

-5:33pm called meeting to order

-October minutes approved: 1st Melissa R 2nd David M

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

-n/a for October

Treasurer Report

-96% of annual dues have been collected, sending out 1 more notice to make payments then late fees will be added, 16 lots are outstanding on annual dues

-still resolving this issue: with accountant change, # of lots in neighborhood is off, researching discrepancies

-5 new move-ins

-cash in bank $65,800 / CD $44,885 / expenses on track for year

Covenant violation:
-Sawgrass (porta potty within construction in street)

-Lost Canyon & Whistling Straits: trailors being parked in driveways for more than 72hrs at a time

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Chili cookoff went great, well attended, pay all bills associated with this event, less than $1000, approved 1st Steve S 2nd David M

-Cuttler install rocks for golf course crossing awareness

New Business:

-Social events for upcoming year: December TBD, Christmas golf cart decorating contest!

Next meeting: 

-Monday, Jan 12th at 530pm, Missy Q house

-610pm called meeting to end, approved 1st Melissa R 2nd Deanna O

CVNA October 13, 2025 Minutes 

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, Steve Scherrey, Karla Braswell, Jeannie Stroth, John Mark Guerin, Brittany Dunaway (phone)

Neighborhood members in attendance: Vanessa Burton

-5:34pm called meeting to order

-Sept minutes approved: 1st Melissa R 2nd Jeannie S

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

Treasurer Report

-87% of annual dues have been collected, sending out a reminder email to make payments

-with accountant change, # of lots in neighborhood is off, researching discrepancies

-dog waste monthly fee, $80, per month

Covenant violation:
-Bay Hill house (home alone looking house) has a car with flat tires setting in driveway, needs a letter

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Tyler/Bay Hill entrance, redo in the spring, quoted $5556.20 approved 1st Melissa R 2nd JohnMark G

-add a sign at Bay Hill/Lost Canyon, golf course looking signage, make a social media post making people more aware of intersection dangers

New Business:

-Social events for upcoming year: November 16 from 2-6pm, Chili Cook-off with bago tournament

Next meeting: 

-Monday, Nov 10th at 530pm, Missy Q house

-607pm called meeting to end, approved 1st Steve S 2nd Jeannie S

Meeting Minutes – September 8, 2025

Time: 5:31–6:11 pm

1. Approval of Minutes

• Melissa motioned to approve the previous meeting minutes. Motion passed.

2. Financials / Dues

• Discussion on collecting dues.
• Ethan will present the proposed budget at the next meeting.
• HOA invoices are approaching the 60-day mark: another follow-up will be sent.
• At 90 days, late fees will begin.

3. ACC (Architectural Control Committee)

• New lot approved. Motion by Melissa, passed by majority.

4. Violations

• Busted tire at the “Home Alone” house.
• Dog barking complaints: initially reported as Dennis Moore’s dog, clarified as Parker’s dogs (audible across the golf course).

5. Maintenance / Improvements

• Electrical camera repairs on Warwick: estimate $350+ (box keeps melting).
• Dennis proposed a directional sign for golf carts and cars: estimate ~$1,800.
• Lost Canyon request:
  • Sign or pillar stating “Centennial” vs. “Land’s End.”
  • Additional cameras for the area.

6. Neighborhood Events

• Neighborhood Baggo Tournament – proposed Oct. 18th (conflict with AR game noted).
  • Provide boards, scoring (self-policed), and bounce house for kids.
• Bingo Night at CVCC – attendees bring their own wine/alcohol.

7. Other Business

• JM needs to update the drainage issue

CVNA August 11, 2025 Minutes 

Attendances for Annual Meeting: Missy Quinn, Melissa Reibe, Jessica Nichols, David McClain, Steve Scherrey, Terri Johnson, Karla Braswell, Allison Worthen, Jeannie Stroth, John Mark Guerin, Deanna Ott

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, David McClain, Steve Scherrey, Terri Johnson, Karla Braswell, Allison Worthen, Jeannie Stroth, John Mark Guerin

Neighborhood members in attendance: none

-7:22pm called meeting to order

-July minutes approved: 1st David M 2nd Melissa R

-elect officers: President = Missy Q approved 1st Melissa R, 2nd David M, Vice President = Melissa R approved 1st Steve S, 2nd John Mark G, Treasurer = Jeannie S approved 1st Karla B, 2nd Melissa R, Secretary = Jessica N approved 1st Jeannie S, 2nd Missy Q

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

-Chris Harris: mother-in-law suite approved by email

-contact neighbors at end of CVN & start of Land’s End to approve brick CVN sign & add camera’s, get quotes for this project

Treasurer Report

-Bank reconciliation: reconciled correctly with $25K at end of July, 10K below budget from last year

-1 home missing annual dues – researching to get it paid

Covenant violation:
-5560 Lost Canyon (yard, landscaping needs maintenance)

-5500 & 5520 Lost Canyon (yard needs maintenance, grass fungus present) 

-Bay Hill house (home alone looking house) has a car with flat tires setting in driveway, needs a letter

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

New Business:

-Social events for upcoming year: bago tournament, bingo nights, $3000 budget for events

Next meeting: 

-Monday, Sept 8th at 530pm, Missy Q house

-7:57pm called meeting to end, approved 1st David M 2nd John Mark G

CVNA July 15, 2025 Minutes 

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, David McClain, Steve Scherrey, Terri Johnson, Karla Braswell, Deanna Ott (phone), Allison Worthen (phone)

Neighborhood members in attendance: none

-5:29pm called meeting to order

-June minutes approved: 1st David M 2nd Melissa R

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

-Burnt Pine (pergola) approved through emails, ratify votes 1st Melissa R 2nd David M

Treasurer Report

-Bank reconciliation: reconciled correct, $6323.34 in checks/other debits, $25,037.36 in the bank

-extra $600 in annual dues, 5410 Whistling Straits & 4600 Bay Hill Dr prepaid for 2026 yearly dues

Covenant violation:
-5560 Lost Canyon (yard, landscaping needs maintenance)

-5500 Lost Canyon (yard needs maintenance, grass fungus present) 

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-needing security camera quotes for Whistling Straits, where Lands End Neighborhood starts, will need approval from homeowners plus Conway Corp for power, possible have an electronic speed limit sign with camera attached

-annual meeting talking points, 1 open spot on the board

New Business:

-Annual meeting: Centennial Country Club/19th Hole, Aug 11th at 6pm

Next meeting: 

-Monday, Aug 11th at 6pm, 19th Hole, We invite everyone to attend!

-621pm called meeting to end, approved 1st David M 2nd Steve S

CVNA June 9, 2025 Minutes 

Attendance: Missy Quinn, Jeannie Stroth, Melissa Reibe, Jessica Nichols, David McClain, John Mark Guerin, Steve Scherrey

Neighborhood members in attendance: none

-5:33pm called meeting to order

-May minutes approved: 1st David M 2nd Jeannie S

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

-4630 Bay Hill (fence) approved 1st Melissa R 2nd Steve S

-Burnt Pine (pergola) will have to look over and review plans, report back next month

Treasurer Report

-New move-in to date = potential over payment of $300 (will report back next month), potential new move-in on Bay Hill but CVNA has not collected new move-in due or yearly dues (will report back next month)

-Bank reconciliation: reconciled correct

-first time to not go into reserves to pay bills

-getting insurance quotes with ALL entrances and sub neighborhoods within CVNA covered 

-Cutler is taken care of everything and doing a great job

Covenant violation:
-Lost Canyon (fence repaired)

-Empty lots on Wingfoot (yard needs maintenance and tree stumps removed)

-4545 Sawgrass (yard needs maintenance, plants have fungus) 

-5135 Burnt Pine (garden on side of yard not in the fence, unappealing from the road)

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Dog trash box on Warwick Hills Ln is broken, quote for new box, needing new bags

New Business:

-Reminder of Golf Cart issues on Facebook page (legal age 16 to drive)

-Projects: cameras, golf cart crossings, speed bumps, CVN logo-signage 

-Annual meeting: Centennial Country Club, Aug 11th at 6pm

Next meeting: 

-Monday, July 14th at 530pm

-630pm called meeting to end, approved 1st David M 2nd Steve S

CVNA May 12, 2025 Minutes 

April 14, 2025 meeting had no minutes recorded (secretary called in to meeting): no quorum

Attendance: Jeannie Stroth, Melissa Reibe, Jessica Nichols, David McClain, Allison Worthen, Karla Braswell, Deanna Otts, John Mark Guerin, Steve Scherrey (called in on phone)

Neighborhood members in attendance: none

-5:33pm called meeting to order

-March minutes approved: 1st David M 2nd John Mark G

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

-Ratify votes: John Marks Guerin approved: 1st Jeannie S 2nd Melissa R; Blackwells approved: 1st Melissa R 2nd Karla B

Treasurer Report

-100% annual dues have been collected

-New move-in to date = $3000

-Bank reconciliation: current balance $36,817.82

-balance in the bank will allow for sprinkler & plumbing repairs

Covenant violation:
-Lost Canyon (corner of fence needs repairs)

-Empty lot on Wingfoot (yard needs maintenance of all kinds and for it to be kept up)

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Neighborhood Yard Sale: 13 homes registered on google form to participate

New Business:

-none

Next meeting: 

-Monday, June 9th at 530pm

-635pm called meeting to end, approved 1st Melissa R 2nd Jeannie S

CVNA March 10, 2025 Minutes 

February meeting cancelled: no quorum

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, David McClain, Allison Worthen, Steve Scherrey, Terri Johnson, Karla Braswell, Jeannie Stroth (called in on phone)

Neighborhood members in attendance: none

-5:33pm called meeting to order

-No February minutes, January minutes approved: 1st David M 2nd Terri J

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

-Ratify votes: John Marks approved: 1st Steve S 2nd David M; Beasley (paint darker green) approved: 1st Melissa R 2nd David M

-McMichael (5245 Baytown) wanting to add greenhouse-different roof and different color from main house: Declined approval based on neighborhood covenant

-Freyaldenhoven (4800 Bay Hill) fence repair exactly how it was: ACC will look into this

Treasurer Report

-looked at budget vs actual report from accountant

-100% annual dues have been collected

-pg 1 of 6 on General Ledger: Treasurer will follow-up with accountant: Dec 2, 2024 received $600 check labeled Bicker/Innovative; Davis on it

-pg 1 of 6 on General Ledger: Treasurer will follow-up with accountant: Dec 23, 2024 received $300 check labeled “membership dues deposit” 

-pg 2 of 6 on General Ledger: Treasurer double checked all Conway Corp payments: neighborhood uses all of them

Covenant violation:
-4125 Bay Hill Dr (painted driveway without approval)

-4675 Sawgrass Cv (Christmas décor-reindeer in yard) 2nd violation

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Security camera updates: camera clarity is fantastic & live feed is great, need to add camera at Whistling Strait & Lands End – possible at same area of speed table

-Speeding issue update on Whistling Straits: working on speed table around the entrance of Lands End neighborhood and leaving Centennial neighborhood 

New Business:

-JohnMark Guerin: new board member, taking Skylar’s position, approval 1st Steve S 2nd David M

-Neighborhood Yard Sale: April 25-26 from 7am-12pm

-Neighborhood Social – Kona Ice: May 24th from 12pm-3pm

Next meeting: 

-Monday, April 14th at 530pm

-625pm called meeting to end, approved 1st David M 2nd Allison W 

CVNA January 13, 2025 Minutes 

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, Jeannie Stroth, David McClain, Allison Worthen, Steve Scherrey, Deanna Ott

Neighborhood members in attendance: none

-5:34pm called meeting to order

-November minutes approved: 1st Jeannie 2nd Steve

ACC: 

–None 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

Treasurer Report

-New accountant: providing extra details with additional information at same rate (renaming special projects to improvements, new move ins and annual dues, current balance in account $38K)

Covenant violation:
-5560 Lost Canyon Dr (pictures provided to board) yard and landscaping, still needing work!

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Security camera updates: we will need new routers for new cameras sooner rather than later

-Speeding issue update on Whistling Straits: speed table will need 2/3 vote of area influenced, 5 signatures

New Business:

-Christmas lights need to be down and off

Next meeting: 

-Monday, Feb 10th at 530pm

-631pm called meeting to end, approved 1st David, 2nd Steve