Archives for 2022

Board Minutes – May 2022

     CVNA Meeting Minutes for May 2022

Members: 

X” In attendance; “A” Absent; “S” Substitute sent;

 “R” Representative attended; “G” Guest

X

Kris Adams President x

Missy Quinn

Vice President

X LaTresha Woodruff
X

Jeannie Stroth

Treasure

x Steven Wallace

x

X

Jessica Nichols

Alan Kizer

X

Amy Fulmer

Secretary

X Harry Smith A Steve Scherrey
X Melissa Reibe

 

  • Call meeting to order at 5:34
  • Go over and approve last meetings minutes- moved for approval Steven and seconded Harry

 

Treasurer Report:

  • Updates from Jeannie Stroth
  • How many new move ins  – none
  • Payment to Shane Henry Attorney – payment up to $300 for legal services – moved for approval Jeannie and seconded by Steven

 ACC:

  • Updates for approval from Missy Quinn – 
  • Ratify Evotes for construction –– moved for approval Melissa and seconded by Alan
  • 4610 Sawgrass updates
  • 5240 Lost Canyon Drive updates

               –

 

Covenant violation:

     Updates from Harry Smith on new violations and actions taken or corrected – political sign      issues

  • Political sign violators and fines $25 per day with a maximum of $5000.  Start date Monday April 11.  Fines as of 5/9/2022 $675 Stephen Douglas Lost Canyon Dr – moved for approval Jeannie Stroth and seconded by Steven Wallace

 

Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings

     New Entrance is almost complete. We will need to start gathering quotes.

 

  •      Hal Crafton asked to wait until the sidewalk goes in to start work on the beds – ok waiting

 

  • Lights on Bay Hill Drive along pond bank? The city is going to install. Are there any        updates on time frames? – Missy following up with Hal

New Business

  • Garden Scapes all flowers have been put in beds-done
  • Water has been turned on at all entrances – done
  • Annual Garage Sale June 3rd & 4th. We asked for no signs to be displayed at entrances – done
  • Neighborhood Party at the pool committee/dates & budget? – June 30 Thursday day – 3 hours, 5:30-8:30.  Budget approved up to $3000 –Jeannie Stroth moved for approval seconded Jessica – Melissa and Missy sending email blast
  • Yard of the Month for May 4700 Bay Hill drive Mitch and Christy King – done
  • Volunteers to refill dog waste stations empty trash every two weeks. Looking for a kid to work 4 hours a month for $50 or no more than $1200 a year – Steven moved for approval seconded Melissa 
  • Next meeting is meeting Monday June 13th at 5:30 pm

 

 Next meeting is meeting Monday April 11th at 5:30 pm

Adjourn- Jeannie Moved to adjourn Melissa seconded – 6:47 pm

 

Board Minutes – April 2022

CVNA Meeting Minutes for April

Attendees

“X” Attended; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest 
X

Kris Adams

President

X

Missy Quinn

Vice President

X

Jeannie Stroth

Treasurer

A

Amy Fulmer

Secretary

X LaTresha Woodruff X Steven Wallace
X Alan Kizer X Harry Smith X Melissa Reibe
X Steve Scherrey X Jessica Nichols

Guests
Brock King
Douglas Stephens
Aimee Dyson
Justin Charton

  • Call meeting to order
    5.30pm. 4/11/22 Kris Adams called the meeting to order
  • Go over and approve last meetings minutes
    Harry Smith – Motion to approve
    Alan Kizer – 2nd
    Approved
    • Resident guests to discuss Signs
      Guests: Brock King, Douglas Stephens, Aimee Dyson joined the meeting to discuss the covenant rules, specifically #12 regarding signs.
      Brock pointed out that the comma in the sentence indicates a series of 4 items. Brock wants to be able to have a sign in his yard supporting Dr. David Naylor, his friend since childhood. We live together in our neighborhood community and also in the community of Conway.
      Covenant #12 included here for reference:

    Brock pointed out that soccer signs, baseball signs, etc… Easter church signs…  We have a lot of signs. Brock counted 25 signs on his way to our meeting. What does it take to have common sense change? A sign no bigger than 5 square feet? Place it in the flower bed? Limit the amount of time it can be displayed (i.e. during a school sporting season, holiday period, a political race….)
    Aimee Dyson asked what other high end neighborhood associations allow. She checked with Chenal Valley. They allow political signs. What do other neighborhoods do?
    Alan Kizer suggested the end result will be binary: We allow any/all signs or we prohibit all signs. Would allow professional signs that are required, e.g. For Sale signs, new construction. Remodel? New roof? Paint?
    If we change our covenants, what other changes are needed? Combine all covenants into one. Include subsections for square foot requirements.
    Stephen Wallace suggested that we reach out to the neighborhood and survey our members. Ask what they want. How do we do that? Flyer? Email? Combine a team (including the guests who want political signs) 

    Next steps:
    1. Kris Adams will take our covenant document to an attorney to review. The question is whether the interpretation brought forward by our guests is justified. 

    1. Rewriting the covenant document will be necessary. It is ambiguous and not clear. 
    2. Put a team together who are willing to go door to door to our neighbors. Brock King, Douglas Stephens and Aimee Dyson are available to be on the team. 

    Harry Smith recommended the annual meeting is the right venue and timing to have a vote by our membership for any changes that are proposed. 

    Total members = 261
    2/3 vote = 174

    Volunteers to help with survey:
    – Brock King. 501.499.4317
    – Douglas Stephens. 501.730.3988
    – Aimee Dyson. 501.831.4499

    Treasurer Report

  • Updates from Jeannie Stroth
    • How many new move ins have we had?
      – 3 YTD. $900. Addresses? 
    • Purchased dog waste bags $119.99
      – Steve — Motion.
      – Stephen. 2nd
      – Passed
    • Sirco – Does our Backflow testing every year. Work has been done. $225. Per Alan Kizer this is a very typical charge, regardless of who does the work. Jeannie approved Sirco to do the work. The board supports the decision and asked to find out what Travis Thessing charges.
    • Travis Thessing. Backflow Testing. What does he charge to test? Jeannie to follow up.

    ACC:

  • Updates for approval from Missy Quinn
  • Ratify Evotes
    Kris shared 3 items:
    1. Henderson. 3505 Burnt Pine. Fence submission
    2. Colclasure. Wingfoot new build
    3. David McClain. 5525 Whistling Straights. Pool submission
    Steve S – Motion to approve
    Stephen W – 2nd
    Approved

    • Discuss pitch on roofs 7/12 minimum
      – Justin Charton joined the meeting to discuss his addition. The new roof will match the house. Discussion with Kris and Harry for more clarification. Missy joined by phone.

    Covenant violation:

    • Updates from Harry Smith on new violations and actions taken or corrected
      – 5515 Whistling Straits. Trailer. Notified twice. Next step is to sent a certified letter
      – Trash cans, 4 political signs, 5 trailers. Sent letters to all
    • Political signs
      – See notes above
    • Easter signs
      – No action. 
    • Rocks on Whistling Straits
      – Cleaned up

    Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings
    • New Entrance is almost complete. We will need to start gathering quotes.
      – Stephen Wallace. Will look into Security System needs.
      – Stephen will get quotes for landscaping.
      – Travis. Get a quote.
      – Kris will ask for a quote from electrician guy (Lance Lawrence) for lighting

    New Business

      • Lights on Bay Hill Drive along pond bank? What kind of progress has been made on this project? Missy/Amy
        – Missy called the City of Conway. They will put 3 street lights up. 6 week out schedule. Will let Missy know if there’s any reason it cannot be done.
      • No Parking signs are missing. One will be put back up.

      • Garden Scapes will put out flowers will be put out at entrances
        – Should be this week. 
      • Advertising Signs at entrances
      • RPZs to be turned on in April
      • Easter egg drop for the kids at the club
        – Centennial Club. Melissa R is active with the Club.
        – Kids will gather behind 19th hole.
        – Helicopter egg drop at 2pm. 
      • Neighborhood Party at the pool committee
        – Melissa and Missy will work on it. 
      • Yard of the Month for April Brian and Tabatha Gunnels 5340 Plantation Cove
      • Volunteers to refill dog waste stations empty trash every two weeks.
        – 4 stations. Kris is asking who will step up to take on what he’s been doing… empty the trash can and refill the bags. No one volunteered. When he rolls off the board someone will need to take this task.

      • Quarterly communication through email. Melissa R will research

      • 6.54pm
        Melissa – Motion to adjourn
        Alan – 2nd
        Approved

  • Next meeting is meeting Monday May 9th at 5:30 pm

 

Board Minutes – March 2022

     CVNA Meeting Minutes for March 2022

Members:

X” In attendance; “A” Absent; “S” Substitute sent;

R” Representative attended; “G” Guest

X

Kris Adams President A

Missy Quinn

Vice President

X LaTresha Woodruff
X

Jeannie Stroth

Treasure

A Steven Wallace

x

X

Jessica Nichols

Alan Kizer

X

Amy Fulmer

Secretary

X Harry Smith A Steve Scherrey
    X Melissa Reibe
           

 

  • Call meeting to order at 5:40
  • Go over and approve last meetings minutes- moved for approval Jeannie Stroth and seconded Alan Kizer

 

Treasurer Report:

  • Updates from Jeannie Stroth— Move in dues missing from5345 Bay Town and 4835 Bay Town and financial statement sent in previous email
  • How many new move ins – none

 ACC:

  • Updates for approval from Missy Quinn – 4660 Sawgrass adding porch Alan moved for approval and Harry seconded
  • 5525 Whistling Straight – pool addition – Missy moved for approval and Harry seconded

Covenant violation:

  • Updates from Harry Smith on new violations and actions taken or corrected – trash cans 5525 Whistling Straight, trailers on Bay Hill – Letters sent

 

 

Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings
  • Watch for the new entrance so we can plan a timeline with our installations – work started

 

New Business

  • Stop Sign for Warwick & Centennial Club – done
  • Lights on Bay Hill Drive along pond bank? – Alan contacting a commercial contractor
  • New mulch put in beds – done
  • RPZ’s to be turned on in April
  • Yard of the month will start in April by Garden Scapes

Next meeting is meeting Monday April 11th at 5:30 pm

Adjourn- LaTresha Moved to adjourn Harry seconded – 6:28

 

Board Minutes – February 2022

     CVNA Meeting Minutes for February 2022

Members:

X” In attendance; “A” Absent; “S” Substitute sent;

R” Representative attended; “G” Guest

X

Kris Adams President X

Missy Quinn

Vice President

X LaTresha Woodruff
X

Jeannie Stroth

Treasure

A Steven Wallace

x

X

Jessica Nichols

Alan Kizer

X

Amy Fulmer

Secretary

A Harry Smith x Steve Scherrey
    X Melissa Reibe
           

 

  • Call meeting to order at 5:39 pm/via WebEx
  • Go over and approve last meetings minutes- moved for approval Jeannie Stroth and seconded Melissa Reibe

 

Treasurer Report:

  • Updates from Jeannie Stroth—financial statement sent in previous email
  • Dues outstanding – At the time of the meeting there was 5 unpaid dues remaining, Jeannie sending out certified letters
  • When should we send out certified letters? – Before February 28th
  • How many new moves – none
  • Options for new payment for dues – Continuing discussion at next in person meeting
  • Gift certificates have been delivered to winners of holiday lights – done

ACC:

  • Updates for approval from Missy Quinn – 4705 Bay Hill adding porch LaTresha moved for approval and seconded Alan

 

Covenant violation:

  • Updates from Harry Smith on new violations and actions taken or corrected – none

 

Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings
  • Cleanup spilled concrete at stop sign on Plantation cove. Kris Adams contacted Mallard Concrete and they sent someone out to clean up the mess – done

 

New Business

  • Stop Sign for Warwick & Centennial Club are arrived at Rideout and Bradford Fencing is going to install them – $1100 to install signs – Jeannie moved for approval Melissa Reibe
  • Lights on Bay Hill Drive along pond bank? – around $3000 to install other ideas being considered

 

  • Watch for the new entrance so we can plan a timeline with our installations – still waiting

 

Next meeting is meeting Monday March 14th at 5:30 pm

– Adjourn- Moved to adjourn Steve Scherrey seconded – 6:28

 

Board Minutes – January 2022

     CVNA Meeting Minutes for January 2022

Members:

X” In attendance; “A” Absent; “S” Substitute sent;

R” Representative attended; “G” Guest

X

Kris Adams President X

Missy Quinn

Vice President

X LaTresha Woodruff
X

Jeannie Stroth

Treasure

X Steven Wallace

x

X

Jessica Nichols

Alan Kizer

X

Amy Fulmer

Secretary

x Harry Smith x Steve Scherrey
    X Melissa Reibe
           

 

  • Call meeting to order at 5:30 pm/via WebEx
  • Go over and approve last meetings minutes- moved for approval and second by board members

 

 

Treasurer Report:

  • Updates from Jeannie Stroth—financial statement sent in previous email

– Dues outstanding – At the time of the meeting there was an outstanding balance of $4000

– Jeannie requesting a check for $150 for holiday gift certificate winners

ACC:

  • Updates for approval from Missy Quinn

– 4665 Sawgrass Cove fence – approved

– 5435 Lost Canyon new construction – approved as submitted

 Covenant violation:

  • Updates from Harry Smith on new violations and actions taken or corrected

– New owner on Sawgrass making updates and painting, a lot of trash and a trailer, Harry will note when complete

Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings
  • Ratify Evote- done
  • New stop sign for Warwick & Centennial Club- Kris talking to Rideout
  • Holiday light winner Eric & Gina Turner for Lost Elegant 5140 Lost Canyon
  • Winner for Through a Child’s eyes Chris & Tina Davis 5320 Lost Canyon
  • Thank you for those that helped with putting up Wreathes, Garland and Christmas lights at the interior entrances.

 

 

New Business:

– What to do with the Christmas light decorations currently stored in Kris’s attic – discussed donation and possibly someone picking up, suggested Soul Food Cafe

– Stop sign at Bay Hill and Centennial damaged – Kris is having trouble getting it ordered   through Rideout

– Cleanup spilled concrete at the stop sign on Plantation Cove – Contacting Hall to clean up

– Pothole on Plantation Cove – calling street department

– Watch for new entrance to be completed so we can plan a timeline with our installations

– Next meeting is February  15th at 5:30

Meeting Adjourned 6:30 – moved for approval and second by board members

 

 

Board Minutes – November 2021

     CVNA Meeting Minutes for November 2021

Members: 

X” In attendance; “A” Absent; “S” Substitute sent;

 “R” Representative attended; “G” Guest

X

Kris Adams President

X

Missy Quinn

Vice President

X

LaTresha Woodruff

X

Jeannie Stroth

Treasure

X

Steven Wallace

x

X

Jessica Nichols

Alan Kizer

X

Amy Fulmer

Secretary

Harry Smith

x

Steve Scherrey

X

Melissa Reibe

 

  • Call meeting to order at 5:30 pm

  • Go over and approve last meetings minutes- moved for approval by  Jeannie second by Amy

Treasurer Report:

  • Updates from Jeannie Stroth—financial statement sent in previous email

– Nancy sent out past due invoices, we will address the outstanding dues in January

– renewed CD for 29 months at .5010 

ACC:

  • Updates for approval from Missy Quinn—Ratified Evotes for October ACC requests

 Covenant violation:

  • Updates from Harry Smith on new violations and actions taken or corrected

  • Harry sending emails about trailers left out 

  • Complaints about loose dogs in the neighborhood were advised to call animal control

Old Business:

  • Reminder that board members are required to attend 8 regular scheduled meetings

  • Ratify Evotes

– Art Worman 4655 Sawgrass – pool- approved

– Kevin Nash 1600 Warwick Hills – approved

– Tom Poe 4230 Bay Hill – porch – approved

– Christmas light decorations $5294 per year – approved in email – Alan moved for approval, Steve S. second 

– No Halloween contest winner, no judges available

 

New Business:

– RPZs and sprinklers winterized – done

– Electrician fixed the lights on Centennial Club – will be on treasurer report 

– Holiday light decoration contest to winners will be selected, one through a child’s eye and most elegant.  $75 per winner – Harry m oved for approval Steve S. seconded 

– Stop sign at Bay Hill and Centennial damaged – Steven looking at security video to find out what happened

– The new section at the estates will not have mail boxes – per USPS there will be a community  

Coordinating with Hal on new entrance and timelines – 30-60 days – waiting on brick, shrubs and security cameras until after the entrance is complete

– Land hearing last month: new section will be extending Tyler St. to Cadern Settlement 

– Next meeting is January 10th at 5:30 

Adjourn 6:21 – Harry moved for approval Steve S. seconded 

 

Coordination with Hal on new entrance and timelines – Missy contacting Hal

Bring new ideas for projects to meeting in September

Next meeting is September 13 at 5:30 pm

Meeting Adjourned at 8:18, Steve S. moved and Alan seconded.