CVNA March 11, 2024 Minutes

Attendance: Missy Q, Melissa R, Jeannie S, Steve S, Jessica N, Karla B, Terri J, and Allison W (on phone).

-5:34pm called meeting to order

-February meeting minutes approved: 1st Jeannie S, 2nd Karla B.

Treasurer Report

-1 unpaid property dues (Berry Thomas, 5450 Lost Canyon Dr.), lien will be placed on property

-Insurance increase will be up by 36% this year

ACC:

-none

Covenant violation:

-5430 Lost Canyon Dr. (trash cans being left on street), letter sent

-1680 Warwick Hills (unkept yard), letter sent

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-letter mail outs for board approved changes to bi-laws in section 4 (280 letters at Conway Copies)

-Tuesday, April 16th from 6-9pm at McGee Center, questions will be heard about changes 

-voting will take place Monday, May 13th (proxy votes will be taken)

New Business:

-get a quote to fix/upkeep sprinklers in neighborhood

-April 8th from 11am-2pm see if food trucks are available for a fun neighborhood gathering (families will pay)

Next meeting:
-6-9pm on Tuesday, April 16th @ the McGee Center

-641pm called meeting to end, approved 1st Jessica N, 2nd Karla B

 

CVNA Feb 15, 2024 Minutes

Attendance: Missy Q, Melissa R, Jeannie S, Alan K, Steve S, Jessica N, David M, Karla B, Allison W, Terri J, and Skylar A.

-5:50pm called meeting to order

-January meeting minutes approved: 1st Melissa R, 2nd Alan K

Treasurer Report

-3 unpaid property dues

ACC:

-none

Covenant violation:

-5430 Lost Canyon Dr. (trash cans being left on street)

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-A motion was made to amend and remove dollar amounts for the yearly due approved: 1st Melissa R, 2nd Jeannie S  

New Business:

-Dues committee will meet in the next two weeks to discuss wording for door hangers, possibly other forms of communication (MailChimp, door hangers, door to door, Facebook, ect.) approved: 1st Missy Q, 2nd Melissa R

-In January meeting/notes: Raising Dues: motion to raise dues 1st Jeannie S, 2nd Steve S, all board members in favor of raising dues, mark your calendar for April 16 meeting for voting to raise dues 

Next meeting:
-530pm on Monday, March 11th

-615pm called meeting to end, approved 1st Jeannie S, 2nd Melissa R

 

CVNA January 8, 2024 Minutes

Attendance: Missy Q, Melissa R, Jeannie S, Alan K, Steve S, Jessica N, David M, Karla B, Allison W, Terri J, and Skylar A (on phone)

-5:04pm called meeting to order

-November meetings minutes approved: 1st Terri J, 2nd Alan K.

Treasurer Report

-we still have outstanding dues, emails will be sent out to those people. 

-New move-ins: 5340 Bay Town

ACC:

-none

Covenant violation:
-none

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

New Business:

-New bid: Gardenscapes landscaping saving $200 month

-New security company quotes: currently paying $174.60 & $96 per month

-Raising Dues: motion to raise dues 1st Jeannie S, 2nd Steve S, all board members in favor of raising dues

***mark your calendar for April 2nd meeting for voting to raise dues

Next meeting:
-530pm on Monday, February 12th

-5:37pm called meeting to end, approved 1st David M, 2nd Melissa R

CVNA November 13, 2023 Minutes

Attendance: Missy Q, Alan K, Steve S, Jessica N, David M, Terri J, Skylar A.

-5:36pm called meeting to order

-October meetings minutes approved: 1st Alan K, 2nd Steve S.

Treasurer Report

-Jeannie S not in attendance so Terri J looked over report

-Conway Corp bill is higher than usual but its because of the addition of Wingfoot water/electric

-18 outstanding dues not paid (who is calling who to collect dues not paid)

ACC:

-ACC committee approved pool plans, 4225 Bay Hill, approved: 1st Steve S, 2nd David M.

Covenant violation:
-5335 Burnt Pine, dog unleashed in front yard and not being friendly to walkers

-door hanging violation, 1st attempt for CVN violations

Old Business:

Reminder that board members are required to attend 8 regular scheduled meetings.

-security camera companies, look into options and services available

-2023-24 contract quotes: Gardenscapes landscaping and Superiorscapes 

New Business:

-security camera companies, look into options and services available

-2023-24 contract quotes: Gardenscapes landscaping and Superiorscapes 

Next meeting:
-530pm on Monday, January 8th

-6:06pm called meeting to end, approved 1st Terri J, 2nd David M

 

CVNA July 2023 Minutes

Attendance: Kris A, Alan K, David M, Jessica N, Melissa R, Allison W, Jeannie S, Steven S
LaTresha J, and Missy Q (by phone)

-5:41pm called meeting to order

-June meetings minutes approved: 1st Alan K, 2nd Jeannie S

Treasurer Report

-272 homes in neighborhood, all dues collected.

-over budget for physical year, adjust new physical year budget

-make adjustments to Summer Bash bill because it was incorrect

-no new move ins

ACC:

-5325 Lost Canyon Dr, fence approved: 1st David M, 2nd Alan K
-5495 Wingfoot, house plans approved: 1st Melissa R, 2nd Steven S

Covenant violation:

-5105 Lost Canyon, noise/car complaint/party
-5335 Lost Canyon, mailbox needs repairs
-5305 Burnt Pine, rock wall
-5345 Burnt Pine, ramp

Old Business:

Reminder that board members are required to attend 8 regular scheduled meetings.

-Working on 5yrs project plan

New Business:

-Welcoming Committee: welcome package/gift, coordinate a working system with Nancy (CPA) on all new move-ins

-current vote count for covenants: 83

-new board members: need to fill at least 1 position

-no pipes underground, Wingfoot (per Hal Crafton)

-Yard of the Month: 4660 Sawgrass Cv – Arnolds Family

-planning annual meeting for about 50 people

Next meeting:
6pm, Monday, Aug 14th @ the 19th Hole

-6:39pm adjourn meeting: approved 1st David M, 2nd Alan K