Board Minutes – April, 2020

DATE: April 6, 2020      TIME: 6:00 p.m.      PLACE: CVCC
PRESIDENT: Kris Adams      SECRETARY: Amy Fulmer      TREASURER: Linda Beene Ballard

MEMBERS:

“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams X Missy Quinn X LaTresha Woodruff
x Steve Scherrey X Phyllis Simon
X Amy Fulmer X Harry Smith
X Linda Beene Ballard X Molly Steely
X Stephen Wallace
Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Kris

Approval
of minutes approve last meetings minutes from March Stephen Wallace moved for approval of minutes, Steve Scherrey second

Treasurer
Report

Updates from Linda Aging report for unpaid dues updates: Certified letter sent to Vickers and Taylor. Taylor has paid dues

Linda providing more in-depth summary

Would like President/Vice president /Treasurer to visit for 30 minutes with CPA set a date wait until after COVID-19

Hearing
Hearing for Dietz and Vickers delayed for COVID until June

ACC

1605 Torrey pines Lane Patio Cover: Missy recommended approval. Steve S. moved for approval, Harry second

Covenant Violations

5480 Lost Canyon: Donny Dietz owner, will reschedule hearing for June and a new certified letter   Harry contacting City Code Enforcement

4675 Sawgrass Cove: trailers in driveway: corrected

5125 Burnt Pine: landscaping needs upkeep, this is a rental property  Phyllis sending letter to Greg Carver the homeowner

1945 Centennial Club: trash can and trailer in the driveway more than 72 hours      Phyllis sending email reminder

Kris/Phyllis
Summary of Topics, Decisions/Conclusions and Next Step/Action:

1915 Centennial Club: remove Pearcy landscaping sign Phyllis sending email reminder

Old Business

Sliver lot approved tree replacement    Complete, also replacing some dead shrubs

Reminder: Reporting Covenant Violations: Week 1 Kris, Week 2 Steve, Week 3 Harry, Week 4 Linda

New Business

Ratify Evotes : none Porch

Pirates caught on camera: Email sent out to all CV residents

Reschedule hearings via webex with new certified letters or wait until COVID-19 is over? Waiting until June

Any ideas on keeping kids entertained during COVID-19 we have a bunch of walkers and people getting outside their homes in the evenings and we need to keep it safe (Bear Hunting in the windows and Easter Egg hunt in the windows) Kris asking David Elms about Kona ice pricing

Phyllis send an email again about the new dates for trash pickup during Covid-19:    No recycle at this time, Phyllis sending reminder email

Update on stamped concrete project Missy Quinn: Waiting on products to arrive to begin work no time estimate Still not received they are pulling the invoice to see when it will ship

Yard of the month 5420 Lost Canyon: Trevor and Trish Hall

New sign for pond $60:

4330 Bay Hill: aggressive dog issue   Sending letter to homeowners about the dog running free. This is a nuisance violation. Neighbors are afraid of the dog.

Next Board meeting will be on April 11th, 2020 at 6:00 Time: 7:15    Linda moved for adjournment

 

 

Board Minutes – March, 2020

DATE: March 9, 220     TIME:  6:00 p.m.     PLACE:  CVCC

PRESIDENT:  Kris Adams    SECRETARY:  Amy Fulmer     TREASURER:  Linda Beene Ballard

“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams

X Missy Quinn

X LaTresha Woodruff
x Steve Scherrey

A Phyllis Simon
X Amy Fulmer

x Harry Smith
X Linda Beene Ballard

X Molly Steely
X Jerry Dumais

X Stephen Wallace

TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order

Meeting was called to order by Kris

Hearing for Jerry Dumais

Jerry resigned effective immediately

Approval of minutes
approve last meetings minutes from February 10, 2020

Harry moved for approval of minutes, Linda second

TreasurerReport

2 POA dues outstanding: Certified letters going out to these homeowners.

Certified sent out to remaining unpaid homeowners

Kris

Kris: wants to have a meeting with CPA that includes himself, Linda and Steve Scherrey.

ACC

5475 Whistling Straights Elms review plans:

Requesting more info: approval contingent on receiving the plot plan.

Kris

4910 Bay Hill Hargis pool:

Linda moved for approval Kris second

1605 Torrey Pines Lane:

Requesting more info: approval contingent on receiving the plot plan.

Covenant Violations

5480 Lost Canyon Dr.: trailer complaints: Kris checking on trash and trailer clean up.

Sending letter for hearing

Kris

5505 Lost Canyon: Christmas lights up:

Removed

4675 Sawgrass Cove: trailer backyard, 2 letters sent.

Kris sending 3rd letter

5455 Lost Canyon: trash can out:

Removed

5320 Baytown: black tarp lining fence:

Phyllis sending email

Old Business
Tree replacement on sliver lot: next week or so Kristen replanting

Waiting for spring planting

Reminder reporting covenant violations: Kris w 1, Steve S w 2, Harry w 3, Linda w 4,

New Business

Pool water discharge: Kris called ConwayCorp: They are worried about back up in sewage drains from pool over flow. The CVNA Board will not discuss the drainage set up with neighbors, it is up to the owner and pool company.

Kris moved for approval
Steve Scherrey second

Speeders on Warwick:

Discussion for need of sign posting

Update stamped concrete project Missy Quinn:

Board selected colors: Dark red brick, Colonial brick and cocoa, for 2 entrances. Kris moved for approval Molly second

Yard of the month sponsorship:

Plant Outlet will be providing a $50 gift card monthly

Yard of the month for March:

5414 Lost Canyon Dr. — Buzz and Carol Bolding

Ratify Evote on new sign on pond:

Linda moved for approval Kris second

ACC project plans timeline and how it relates to covenants:

New chair will run it according to their specifications with Harry and Linda. Kris moved for approval Molly second

Elect new ACC chair

Kris recommends Missy Quinn for new chair.
Steve Scherrey moved for approval Harry second

ACC group will meet in a couple of weeks after Missy has had a chance to review.

Adjourn

Next Board meeting April 6, 2020 at 6:00

Kris moved to Adjourn at 8:40 Steve Scherrey second

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board Minutes – February, 2020

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams X Missy Quinn X LaTresha Woodruff
x Steve Scherrey X Phyllis Simon
X Amy Fulmer A Harry Smith
X Linda Beene Ballard X Molly Steely
X Jerry Dumais X Stephen Wallace

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Kris

Approval of minutes
approve last meetings minutes from January 22, 2019 Jerry moved for approval of minutes, Kris second

Treasurer Report
Report on unpaid dues: $1500 balance, $250 outstanding from 2019Certified sent out to remaining unpaid homeowners.

Hearing offered March 9th meeting -Kris

ACC
No new submissions made to ACC

Discuss what to do if someone starts a project without contacting the ACC.

Ask homeowner to stop work until the proper forms are filled out
Discussed sending out reminders about the ACC conditions -Kris/Jerry

Jerry

Covenant Violations
5480 Lost Canyon trailer in driveway 72 hours

Kris contacting homeowner to have trailer removed by 2/17/20. Phyllis sending email stating the step is a hearing 3/9/20 meeting.

5505 Lost canyon Christmas lights still up rental home – Lights removed

Old Business

Sliver lot approved tree replacement – Waiting for spring planting

Reminder: Reporting Covenant Violations: Week 1 Kris, Week 2 Jerry, Week 3 Steve, Week 4 Harry

Phyllis is sending out email notices

New Business

1620 Warwick solar panels approved ratify evotes

Linda moved for approval Phyllis second

All certified letters have been sent out before February 1st. Hearings for unpaid dues will be heard at next board meeting.

In process

Need to find sponsor for Yard of the month starting in March

Kris asking Plant Outlet and making a sign. Cost for sign $40

Update on stamped concrete project Missy Quinn

City approved with no conditions. Herringbone matching existing brick agreed upon.

Update on speed control signs on Centennial Club drive Missy Quinn

Speed control signs $3000 each, not enough budget money this year to consider

Adjourn

Steve Scherrey moved, Molly second

Next Board meeting will be on March 9th 2020 at 6:00

 

 

 

 

 

Board Minutes – January, 2020

Date: January 22, 2020     Time: 6:00 p.m.     Place:  CVCC

President:  Kris Adams     Secretary:  Amy Fulmer     Treasurer:  Linda Beene Ballard

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams X Missy Quinn X LaTresha Woodruff
A Steve Scherrey X Phyllis Simon (Called in)
X Amy Fulmer X Harry Smith
X Linda Beene Ballard X Molly Steely
X Jerry Dumais X Stephen Wallace

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Kris
Approval of minutes
approve minutes from November 11, 2019 LaTresha moved for approval of minutes, Molly. seconded, and passed.

Treasurer Report
Report on unpaid dues: 8 remain unpaid, $2250 balance

Kris sending certified letters out to remaining unpaid homeowners by Feb. 1st.  Dues must be paid by Feb. 15th. Hearing offered March 9th to those unpaid by Feb. 15th.  Kris

ACC

5155 Burnt Pine landscaping and gate on fence for golf course:  No wood must be iron. Iron gate approved. Jerry: moved approval
Phyllis: second.  Jerry to notify owner

1620 Warwick solar panels:  Kris asking attorney what legal options, if any, in proceeding with this request. Jerry will also follow up.

Covenant Violations

Phyllis to sending out general email about taking down holiday decorations

905 Centennial Club: boat in driveway.  Boat has been removed.

Whistling Straight lot maintenance:  Kris discussing clean up with Greg Lock

*Lost Canyon trash containers not put away until Friday 1/17/20: 5480,5345,5225,5220:  Phyllis sending individual emails about proper container storage.

5135 Lost Canyon: trailer in driveway:  Phyllis sending email

5155 Lost Canyon: pallets in driveway.  Owner says construction ongoing but will be finished next week.

4700 Bay Hill: trailer in woods behind property:  Removed

4330 Bay Hill: trash container left out:  Removed

4220 Bay Hill: trash container left out Friday 1/17/2020: Removed

Old Business

Sliver lot approved tree replacement.  Waiting for spring planting

Reporting Covenant Violations: Week 1 Kris, Week 2 Jerry, Week 3 Steve, Week 4 Harry.  Trying to be more efficient sending violations to Kris

Update on looking for website host:  Phyllis working on reducing monthly fee.  Linda checking on different options.

New Business

Ratify E votes:  There have been none since last meeting.

Holiday light contest winners: The Davis’s: 5320 Lost Canyon, Janet Dollar: 5535 Whistling Straights.  Both winners contacted/paid.

Lights on Fairway entrance: Fixed by Kris

Stamped concrete bid for 2 entrances documents provided at meeting/sent to dropbox. Both quotes included taxes and shipping
Quote for $13,722.40 approved. Molly/moved.  Missy/second

Fox16 reported on bikers being shocked riding under power lines. Entergy investigating.

Speed bumps on Centennial Club Dr.: No longer provided by city.

Adjourn

Kris/moved.  Molly/second.
Next meeting 2/10/20

 

 

 

 

 

 

 

 

 

 

 

 

 

Board Minutes – November, 2019

Date: November 11, 2019     Time: 6:00 p.m.      Place: CVCC
President: Kris Adams      Secretary: Amy Fulmer      Treasurer: Linda Beene Ballard

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams X Missy Quinn X LaTresha Woodruff
X Steve Scherrey X Phyllis Simon
X Amy Fulmer X Harry Smith
X Linda Beene Ballard X Molly Steely
X Jerry Dumais x Stephen Wallace

Summary of Topics, Decisions/Conclusions and Next Step/Action:

TOPIC MAIN POINTS DECISIONS/CONCLUSION NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order
Meeting was called to order by Kris
Approval of minutes
approve last meetings minutes and annual meeting minutes from October meeting Harry moved for approval of minutes, Stephen seconded.
Financial reports, dues payments $4250 in outstanding CVNA dues

Board members contacting homeowners on the outstanding dues list

Linda sending an overview of the financial report Linda
ACC No new projects this month

Covenant Violations

5435 Whistling Straights has rock piled up behind his house. Certified letter sent 9/26/19.  As of the November date the pile has improved – Kris has contacted the homeowner several times.  Homeowner said that the pile was part of an ongoing Plant Outlet project.

No new violations to report

Security Cameras

Stephen Wallace cleaned off the cameras and they are running properly

There have been no monthly bills from the security company except the standard monthly fee

Stephen getting quote to improve cameras and the CVNA.org website Kris

Stephen

Old Business

Kris is working on a draft agreement to be complete 11/30/19 to give to our attorney before presenting to Dale Bruins on the Warwick entrance.  In process –
Kris

The drainage ditch south of Bay town and between Warwick hills has been cleared by homeowners

In process

Kris

New Business

New Business
Halloween contest winner – Ted and Leigh Ann Warriner 4310 Bay Hill

Stamped concrete quote by Missy Quinn – Quote $21,067.92 for 12ft curb to curb for3 entrances.  Kris is going to discuss with Hal Crafton about possibly helping with the total cost

The sprinklers have been winterized

Fall flowers and spring bulbs by Garden Scapes

Covenant Violations Schedule: Kris weeks1, Jerry week 2, Steve week 3, Harry week 4. Violations will be sent to Phyllis or added to drop box

3rd annual Holiday Light Contest, Most Elegant” and “Through a Child’s Eye”. $75 each category. Judging date Dec.20

Volunteers for judging: Kris, Jerry, Natalie Ennis

Adjourn
Next meeting will be January 13, 2020 @ 6 p.m. at the CVCC .
Amy moved to adjourn, Kris second and passed.

Board Minutes – October, 2019

Date: October 14, 2019      Time: 6:00 p.m.      Place: CVCC
President: Kris Adams      Secretary: Amy Fulmer      Treasurer: Linda Beene Ballard

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
XKris Adams
XMissy Quinn
XLaTresha Woodruff

XSteve Scherrey
XPhyllis Simon (Called in)

XAmy Fulmer
XHarry Smith

XLinda Beene Ballard
XMolly Steely

XJerry Dumais
XStephen Wallace

Summary of Topics, Decisions/Conclusions and Next Step/Action:
Call to Order

Meeting was called to order by Kris

Approval of minutes

Approve last meetings minutes and annual meeting minutes from September 16, 2019
Jerry moved for approval of minutes, Steve S. seconded, and passed.

Hearing for Scott Taylor
5435 Whistling Straits: Kris received a letter from Plant Outlet noting a start date for rock project that would start 30-45 days out. Project has been already paid. Scott is being asked by Kris to have Plant Outlet clean up the rocks for the project by October 21 or be fined $100 a day for every day after until cleaned.Kris is asking Scott Taylor to approve the rocks being moved by Plant Outlet until project begins

Treasurer Report
Report on unpaid dues:

Updated balances:

Board members send out notes to remaining unpaid homeowners

New Report: Nov. 1   Linda

ACC

5415 Whistling Straits: screening/new door ratify

5305 Baytown: adding vaulted ceiling over existing concrete
Construction plan conforms to existing structures

Evote

Kris moved
Steve S. seconded

Covenant Violations
5435 Whistling Straits has rock piled up behind his house in side lot: Certified letter sent 9/26/19

Decisions discussed in Hearing for Scott Taylor section   Kris

Old Business

Unpaid Dues by Vickers- Lien filed 9/16/19 by attorney Shane Henry/Kris Adams signed off

The drainage ditch south of Bay town and between Warwick hills cleared except for 2 lots.  Hornets are on the last 2 lots and are waiting until the first frost to clear   Kris

New Business

Evotes:
-Holiday Lights cost for Crafton purchase-$224.89-Approved
-Halloween Decorating contest prize $150-Approved
-Halloween Bash for club $500-Approved

Covenant violations process needing improvement. Changes proposed.Small Committee (Kris, Jerry, Harry and Steve S.) formed. 3 step process discussed: 1. Send homeowner generic letter
2. Send second notice again generic
3. Certified letter to homeowner

Phyllis will be the letter writer
Jerry motioned/Steven W seconded

3rd Annual Holiday Light contest:
-Most Elegant $75 winner
-Through a child’s eye $75

Total $150 approved- Kris moved
Harry Second

Holiday lights by Lynn Crafton quote:Quote that includes Warwick Hills $3500/Labor $1000/Expenses approved
Linda motioned
Steve S. second

Yard of the month for October:
1640 Warwick Hills Lisa & Travis Douglas

Stamped concrete researched by Missy Quinn.

Missy getting official bids from Trafficscapes and DuraTherm
Missy suggested we look at www.ennisflintamericas.com

Warwick Hills contract with Cheryl and Dale Bruins amendment:

The Bruins do not want to maintain the Warwick entrance.
Kris discussing with Bruins about paying ½ of the cost of Warwick maintenance and Christmas lights. Also asking Kevin Leach to clean debris from his lot. Liability Insurance will be added by Linda once Kevin’s lot is cleaned up.
Kris Motioned
Steve Second

Contract renewal with Garden Scapes

Linda researching what we paid last year. Board will decide by Evote

Fairway Lawns service application $166 doesn’t include new areas
Putnam Lawn Care service application $155 includes new entrance and pond bank

Going forward with Putnam Lawn Care
Harry motioned
Jerry seconded

Adjourn

Kris moved to adjourn, Molly second and passed.
Next meeting will be November 11, 2019 @ 6 p.m. at the CVCC.

 

 

 

 

 

 

 

 

 

 

 

 

Board Minutes – September, 2019

Date: September 16, 2019      Time: 6:00 p.m.      Place: CVCC
President: Kris Adams      Secretary: Amy Fulmer      Treasurer: Linda Beene Ballard

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams
X Missy Quinn
X LaTresha Woodruff

X Steve Scherrey
X Phyllis SimoXAmy Fulmer
X Harry Smith

X Linda Beene Ballard
X Molly Steely

X Jerry Dumais
X Stephen Wallace

Summary of Topics, Decisions/Conclusions and Next Step/Action:
Call to Order

Meeting was called to order by Kris

Approval of minutes
Approve last meeting’s minutes and annual meeting minutes from August 12, 2019
Jerry moved for approval of minutes, Steve seconded, and passed.

Financial reports, dues payments
46 unpaid dues
Insurance policy paid-per Linda
Tax return to be filed by Linda

ACC
No applications for approval this month. Residents will submit ACC forms via cvna.message@outlook.com.

Jerry moved for approval, Linda seconded, and passed.

Covenant Violations
5435 Whistling Straits has rock piled up behind his house inside lot. –Kris contacted Homeowner said that the pile was part of an ongoing Plant Outlet project.

5230 Lost Canyon has trash cans not behind approved fencing-Kris contacted and resolved

4905 Bay Hill RV in driveway has been removed.

Old Business

Unpaid Dues by Vickers- Lien put in place for $250 plus fees, Linda sent the homeowner making them aware of the lien.

The drainage ditch south of Bay Town and between Warwick Hills still needs to be cleared by homeowners.  This is the property owners’ responsibility. Kris sending letter to homeowners

New Business

New Dropbox being created for cloud storage of important CVNA documents. General design and contents of CVNA Board Dropbox shared and discussed. Committee members access only because of private homeowner information.  Attention will be given to streamlining records regarding covenant violations.  Phyllis and Kris to continue curating information. Phyllis continues populating Dropbox.

September Yard of the Month winners- Bryan and Melissa Reibe at 5120 Bay Town.

Stamped concrete researched by Missy Quinn.
Missy suggested we look at www.ennisflintamericas.com as that appears to be the most cost efficient with least time involved.  Missy will report with pricing, etc. next meeting.

Entrance maintenance at Warwick Hills not being maintained. This is the St Andrews entrance and should be maintained by its homeowners since it is not CV property. Kris to contact Kevin Leach for more discussion with SAPOA.

Kristen would also like to maintain our neighborhood year around for the same price but split into a 12-month check.  We need a list of what the 12-month obligation would include. Kris to contact Kristen (GardenScapes).

Adjourn

Steven moved to adjourn, Phyllis second and passed.
Next meeting will be October 14, 2019 @ 6 p.m. at the CVCC.

 

 

 

 

 

Board Minutes – August, 2019

Date: August 12, 2019      Time: 6:00 p.m.      Place: CVCC
President: Kris Adams      Secretary: Amy Fulmer      Treasurer: Linda Beene Ballard

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams X Missy Quinn X LaTresha Woodruff
X Steve Scherrey X Phyllis Simon
X Amy Fulmer X Harry Smith
X Linda Beene Ballard X Molly Steely
X Jerry Dumais A Stephen Wallace

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Kris
Approval of minutes

For monthly meeting of July 15, 2019 – Harry moved for approval of minutes, Linda seconded, and passed. Amy forwards to Phyllis who posts to web.
Financial reports, dues payments

Mindy filed a lien on the Vickers property for failure to pay dues 2018-2019 dues, More covenant violations discussed: ice cream truck, chain-link dog fence that have been ignored. Kris to follow up.

Fence Proposal

Woosley fence proposal. 3ft and 5ft iron gates agreed upon within their property. Jerry moved for approval, Linda seconded, and passed. Jerry will notify owner.

Arrangement for legal counsel

Mindy Pipkin with provide legal assistance to board as needed. Linda moved for approval, Jerry seconded, and passed.  Linda will notify Mindy.

Additional sidewalk cleaning costs

Additional $150 cost for biodegradable solution in addition to the $500 agreed upon made payable to Jason.  Jerry moved for approval Linda seconded, and passed. Jerry will work with contractor

Review of agreement and cost projections with Interactive Security

Discussion of CVNA security system, past actions, current status, and future needs. Steve Scherrey will assist Kris.

Discussion of covenant violation process

Board will review current practices with the goal being adoption of clearer board policy.

Road Repair

Repairing asphalt patches on Centennial Club and Sawgrass Cove.  City should pay for street repairs. Linda to provide website of repair order.

Drainage Ditch

The drainage ditch south of Bay town, between Warwick Hills and Burnt Pine needs to be cleared. It is the property owner’s responsibility. Kris sending a letter stating 60-day deadline.

Motor home removal

Homeowner needs to remove motor home. Kris and Steve are following up with family member to speed up this process
Consolidation of CVNA Records and implementation of Board access

In progress. Kris and Phyllis working on this.

Adjourn
La Tresha moved to adjourn, Kris second and passed. Next meeting will be September 16. 2019 @ 6 p.m. at the CVCC.

ADJOURN MEETING:
Meeting adjourned at 9:20 p.m.
By: _Amy Fulmer _____ Date: August 12, 2019

Annual Meeting Minutes – 2019

August 12, 2019
Members of the CVNA Board welcomed homeowners and members of the Centennial Valley Neighborhood Association and provided an agenda for the meeting as well as presentation of accomplishments during the 2018-19 year. Major projects included:
• Invoicing all homeowners for payment of annual dues and taking required action when dues are not paid; enforcing Centennial Valley covenants
• Annual ongoing maintenance of five entrances plus common areas, sprinklers, pruning & fertilizing shrubs, mowing, winterizing RPZ’s.
• Power washing entrances & sidewalks including use of special biodegradable product to remove brown pond water stains.
• Review & approval of 15 requests for new home plans & home additions
• Conducting Yard of Month contests as well as Holiday Lights and the Halloween Yard contest
• Completed painting of 63 mailboxes in Fairways neighborhood, cleaning mold off five miles of CV curbs, landscaping pond bank on Bay Hill drive and erecting    NO Parking signs

Mayor Bart Castleberry gave a report of recent Conway projects including the paving of Tyler Street and marking with thermoplastic letters. Other streets in Conway are on a schedule for paving.

Financial reports for the past year and a budget for 2019-20 were presented and approved on motion by Travis Douglas, seconded by Neil Hattlestad. The motion included allowing transfer between budget lines and spending up to 10% of net assets over budget as well as forgiving annual dues for Board members who attend at least 8 of the 11 scheduled board meetings each year.

Jim Hicks moved, Steve Scherrey seconded to approve the slate of six proposed board members by acclamation and the motion passed. New and returning board members include Jerry Dumais (returning), Steve Scherrey, Amy Fulmer, Missy Quinn, Harry Smith, and Steve Wallace.

The meeting was adjourned at 7:30 p.m. for homeowners to socialize.

Board Minutes – July, 2019

Date: July 15, 2019      Time: 6:00 p.m.      Place: CVCC
President: Linda Beene Ballard      Secretary: Mindy Pipkin     Treasurer: Ted Smith

MEMBERS: “X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest

X Linda Beene Ballard

X Jerry Dumais

A Ed Ellis
X Mindy Pipkin

X Phyllis Simon
A Molly Steely

X Ted Smith
X Peggy Woosley

X LaTresha Woodruff
X Kris Adams

A Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order Meeting was called to order by Linda.

Approval of minutes For monthly meeting of June 17, 2019. Jerry moved for approval of minutes, Phyllis seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis

Financial reports, dues payments

Notice was sent to the one homeowner (Vickers) that has failed to pay 2018 – 2019 dues. The board agreed to file a lien against the Vickers’ property. Mindy moved to file a lien, Jerry seconded, and passed. Linda

Existing Lien

Discussed that Alexanders paid the amount requested to release the lien. The board agreed to file a release of lien. Mindy moved, Jerry seconded, and passed. Linda

Mailboxes

Discussed issues with getting the contractor to complete the mailboxes. Agreed to pay on a pro-rata basis for the completed work upon submittal of costs.

Sidewalks

Discussed condition of sidewalks near the entrance to Fairways. Agreed to spend up to $500 to clean the sidewalks at the Fairway entrance with rust removal produce. Mindy moved, Jerry seconded, and passed. Linda

Adjourn

Ted moved to adjourn, Kris seconded, and passed. The annual meeting is August 12, 2019.

ADJOURN MEETING:
Meeting adjourned at 7:05 p.m.
By: _Mindy Pipkin _____ Date: July 15, 2019