Board Minutes – November, 2018

MEMBERS:
X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis    
X Mindy Pipkin X Phyllis Simon        
X Molly Steely X Ted Smith        
X Peggy Woosley X LaTresha Woodruff    
A Kris Adams X Wayne Mannis    
           

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order

Meeting was called to order by Linda.

Approval of minutes for monthly meeting of October 1, 2018.

Ed moved for approval of minutes, Peg seconded, and passed.

Mindy forwards to Phyllis who posts to web.

Financial reports, dues payments

Ted provided an update on the financials. Phyllis said 12 homeowners haven’t paid 2018 dues; 2 new construction fees billed.

Ratify e-vote

Need to ratify e-vote on 4715 Bay Hill fence

Ed moved, Mindy seconded & passed to ratify this e-vote.

4550 Sawgrass Cove

Discussed CV homeowner & neighbor concerns for 4550 SC landscaping; a hearing was offered on this matter for July 9 and homeowners did not appear.

Mindy moved to impose a fine or administrative fee of $100 per day effective November 6, 2018, until the structure and the grounds at said address are up to covenant standards, Jerry seconded, and passed.

Linda will prepare and mail a certified letter notifying the homeowners of Board action and providing contact when standards are met.

Linda (sent letter on November 7, 2018)

Accounting Firms

Discussed and decided that the CVNA would not switch accounting firms at this point.

Landscaping at Reserve entrance

Condition of hollies west of Reserve entrance sign was discussed & replacement suggested by UA Extension Service Director.

Jerry moved, Wayne seconded, & passed to spend $1,000 to remove & replace hollies with some shrubs.

Linda will contact Gardenscapes.

Pond signage & landscape

Discussed pond bank landscape project to be coordinated by David Barrett, LC resident.

Ted moved, Phyllis seconded, and passed to install two signs from the Centennial vendor (1 pd by Hal) with words NO PARKING on signs.

Need to purchase and install sign. Also discussed that need to arrange landscaping and irrigation.

Peg moved, LaTresha seconded, and passed to approve spending $1,000 to initiate this project.

David Barrett will be contacted byLinda.

Halloween Yard Contest

Kris announced that the winner of Halloween Yard contest was Chris & Tina Davis, 5320 LC

Kris will notify the homeowner.

Christmas Lights

Discussed that Crafton Designs will begin placing the Christmas Decorations on November 17, 2018.

Adjourn

Ed moved to adjourn, Mindy seconded, and passed.

Next meeting will be Jan 14, 2019 @ 6 p.m. at the CVCC.

 

Board Minutes – October, 2018

MEMBERS:
X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais A Ed Ellis    
A Mindy Pipkin X Phyllis Simon        
X Molly Steely X Ted Smith        
X Peggy Woosley X LaTresha Woodruff    
X Kris Adams A Wayne Mannis    
           

 

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order

Meeting was called to order by Linda.

Approval of minutes

For monthly meeting of October 1, 2018.

Jerry moved for approval of minutes, Ted seconded, and passed.

Mindy forwards to Phyllis who posts to web.

Mindy, Phyllis

Board Liability Policy

Discussed renewal premium of $750.00

Kris moved for approval for payment of renewal premiums, Jerry seconded, and passed.

Halloween Bash

Discussed Halloween Bash at the Centennial Valley Country Club.

Peggy moved for approval to contribute $500.00 to the Bash, Molly seconded, and passed

Halloween / Yard Contest

Discussed continuation of Halloween & Holiday yard contests

LaTresha moved for approval to pay $300.00 to contest winners, Phyllis seconded, and passed

Expenditure items

Discussed the following proposed expenditures:

  • Security camera box upgrades
  • Continuation of mailbox painting
  • Replacement/addition of shrubs at Sliver lot and entrances
  • Welcome/hospitality gift delivery
  • Consolidation of board records and cloud storage
  • Holiday decorations
  • Yard of the month and Halloween contests

Peg moved for approval of up to $13,000 in expenditures, LaTresha seconded, and passed

Yard of the Month

Kris announced that was the winner for the yard of the month was Joe & Sue White at 1915 Centennial Club Drive

Kris will notify the homeowner.

Adjourn

LaTresha moved to adjourn, Peg seconded, and passed.

Next meeting will be Nov 5, 2018 @ 6 p.m. at the CVCC.

ADJOURN MEETING:

 Meeting adjourned at 8:10 p.m.

By: _Mindy Pipkin _____                    Date:   November 5, 2018

Board Minutes – September 2018

  

MEMBERS:
X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis    
X Mindy Pipkin X Phyllis Simon        
X Molly Steely X Ted Smith        
X Peggy Woosley X LaTresha Woodruff    
X Kris Adams A Wayne Mannis    
           

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order

Meeting was called to order.

Approval of minutes

For Annual and monthly meeting of August 6, 2018

Jerry moved approval of minutes, Molly seconded, and passed.

Mindy forwards to Phyllis who posts to web.

Mindy, Phyllis

Financial reports and Annual Dues

Invoices for dues have been sent and 41 dues payments are yet to receive.

Ratifying E-votes

Purchase of modem and surge protector for BH @ Tyler reviewed on email.

Jerry moved, Phyllis seconded & passed to ratify email “yes” votes

Security camera vendor to be notified & 4 similar modem surge protectors to be ordered.  Kris

ACC recommendation

Proposed pool @ 4410 Bay Hill is recommended by the ACC.

Kris moved, Ted seconded & passed for project approval.

Homeowner to be notified  Ed

2018-19 Plan of Work

List of topics was disseminated for consideration and various Board members took each task.

Agreement that project plans and budgets for each task would be reviewed at October meeting.

Emergency employees

Need for authority to contact & engage emergency workers discussed.

Peg moved, Phyllis seconded & passed to authorize President or VP to contact such workers as needed & proceed.  Linda, Kris

Hearing on covenant violations, 1920 CC

At end of meeting, homeowners had not presented so proposed that future violations of boat/trailer left in driveway more than 72 hours for next 6 mo. would result in $100 fine per day.

Kris moved, LaTresha seconded & passed.

Notify homeowner   Linda

Hearing on covenant violations, 5435 Lost Canyon

At end of meeting, homeowners had not presented so proposed to table action if improved condition of vacant lot was maintained.

Peg moved, Mindy seconded to table action on vacant lot.

Notify homeowner   Linda

Adjournment

All business conducted.

Ted moved, Phyllis seconded, passed to adjourn.

Future meetings in 2018 Nov 5 & possibly Nov 26 if needed.