Board Minutes – June, 2018

“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Molly Steely X Ed Ellis
X Mindy Pipkin X Phyllis Simon
X Jerry Dumais X Ted Smith
X Peggy Woosley X LaTresha Woodruff
X Kris Adams X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order Meeting was called to order by Linda at 5:30 pm .
Approval of minutes For meeting of May 14, 2018. Peggy moved to table review of May 14 meeting minutes until July meeting, Kris seconded, passed.
Financial & Budget reports Ted reviewed financial reports prepared by Cory; Phyllis recapped budget report prepared from monthly financials and sent by email. Linda reported $3,000 check received from lien for covenant violations was deposited. Draft budget for next year will be considered at July meeting. Linda, Phyllis
Review of proposed “Standards”
draft Proposed draft of “Standards” document was discussed. Phyllis moved, Molly seconded and passed to reword into “Guidelines” explaining & clarifying Covenant requirements. To extent possible, a draft “crosswalk” between Guidelines and Covenants will be prepared. Phyllis
Boudrie pergola
ACC recommendation for approval of pergola as landscaping project was discussed. Ed moved, Peg seconded to approve landscaping project for Boudrie pergola. .Linda will notify homeowner. Linda
Mailbox painting Project is underway, estimated that 81 mailboxes need to be painted @ about $4500 ; .Project has started, going well. .
Annual Garage sales Sale was largest ever, 30 families involved. Linda moved, Molly seconded and passed to give Christy King $50 gift card for her effort in organizing sale. Present gift card to Christy. Linda
Covenant Violations Major weeds along ditch between houses on Burnt Pine and Warwick Hills were discussed. Decided that this is homeowner responsibility, Kris moved and Peg seconded to send violation notices. Send violation notices.

CPD Directed Patrol Action Linda, Jerry, LaTresha met with CPD Maj Tapley this week, 5 warnings, 2 violations given Effort to maintain safety with golf carts will continue.
New Business Ed proposed efforts to improve drainage behind some Bay Hill homes. Effort will be made to contact Hal and discuss ideas. Linda
Adjournment Peg moved to adjourn, Ted seconded and passed.
Meeting adjourned at 7:25 p.m.
By: _Linda Beene Ballard_____ Date: June 11, 2018