Board Minutes – October, 2019

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
XKris Adams
XMissy Quinn
XLaTresha Woodruff

XSteve Scherrey
XPhyllis Simon (Called in)

XAmy Fulmer
XHarry Smith

XLinda Beene Ballard
XMolly Steely

XJerry Dumais
XStephen Wallace

Summary of Topics, Decisions/Conclusions and Next Step/Action:
Call to Order

Meeting was called to order by Kris

Approval of minutes

Approve last meetings minutes and annual meeting minutes from September 16, 2019
Jerry moved for approval of minutes, Steve S. seconded, and passed.

Hearing for Scott Taylor
5435 Whistling Straits: Kris received a letter from Plant Outlet noting a start date for rock project that would start 30-45 days out. Project has been already paid. Scott is being asked by Kris to have Plant Outlet clean up the rocks for the project by October 21 or be fined $100 a day for every day after until cleaned.Kris is asking Scott Taylor to approve the rocks being moved by Plant Outlet until project begins

Treasurer Report
Report on unpaid dues:

Updated balances:

Board members send out notes to remaining unpaid homeowners

New Report: Nov. 1   Linda

ACC

5415 Whistling Straits: screening/new door ratify

5305 Baytown: adding vaulted ceiling over existing concrete
Construction plan conforms to existing structures

Evote

Kris moved
Steve S. seconded

Covenant Violations
5435 Whistling Straits has rock piled up behind his house in side lot: Certified letter sent 9/26/19

Decisions discussed in Hearing for Scott Taylor section   Kris

Old Business

Unpaid Dues by Vickers- Lien filed 9/16/19 by attorney Shane Henry/Kris Adams signed off

The drainage ditch south of Bay town and between Warwick hills cleared except for 2 lots.  Hornets are on the last 2 lots and are waiting until the first frost to clear   Kris

New Business

Evotes:
-Holiday Lights cost for Crafton purchase-$224.89-Approved
-Halloween Decorating contest prize $150-Approved
-Halloween Bash for club $500-Approved

Covenant violations process needing improvement. Changes proposed.Small Committee (Kris, Jerry, Harry and Steve S.) formed. 3 step process discussed: 1. Send homeowner generic letter
2. Send second notice again generic
3. Certified letter to homeowner

Phyllis will be the letter writer
Jerry motioned/Steven W seconded

3rd Annual Holiday Light contest:
-Most Elegant $75 winner
-Through a child’s eye $75

Total $150 approved- Kris moved
Harry Second

Holiday lights by Lynn Crafton quote:Quote that includes Warwick Hills $3500/Labor $1000/Expenses approved
Linda motioned
Steve S. second

Yard of the month for October:
1640 Warwick Hills Lisa & Travis Douglas

Stamped concrete researched by Missy Quinn.

Missy getting official bids from Trafficscapes and DuraTherm
Missy suggested we look at www.ennisflintamericas.com

Warwick Hills contract with Cheryl and Dale Bruins amendment:

The Bruins do not want to maintain the Warwick entrance.
Kris discussing with Bruins about paying ½ of the cost of Warwick maintenance and Christmas lights. Also asking Kevin Leach to clean debris from his lot. Liability Insurance will be added by Linda once Kevin’s lot is cleaned up.
Kris Motioned
Steve Second

Contract renewal with Garden Scapes

Linda researching what we paid last year. Board will decide by Evote

Fairway Lawns service application $166 doesn’t include new areas
Putnam Lawn Care service application $155 includes new entrance and pond bank

Going forward with Putnam Lawn Care
Harry motioned
Jerry seconded

Adjourn

Kris moved to adjourn, Molly second and passed.
Next meeting will be November 11, 2019 @ 6 p.m. at the CVCC.