Board Minutes – March, 2019

MBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard
X Jerry Dumais
X Ed Ellis
X Mindy Pipkin
X Phyllis Simon
X Molly Steely
X Ted Smith
X Peggy Woosley
X LaTresha Woodruff
X Kris Adams
X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Linda.
Approval of minutes
For monthly meeting of February 11, 2019.
Molly moved for approval of minutes, Ted seconded, and passed.
Mindy forwards to Phyllis who posts to web.
Mindy, Phyllis

Financial reports, dues payments
3 homeowners have not paid 2018-19 dues; certified letters have been sent. Discussion about possible CD rates for renewals.
Agreed that Ted would contact Jim & Scotty Campbell about rates.
Ted will contact.
Ted

Ratify e-votes
4205 Bay Hill – pergola
4220 Bay Hill – pool
5540 WS & 5500 WS – fences
Peg moved, Ted seconded, passed
Ed moved, Peg seconded, passed
Ed moved, Jerry seconded, passed
No primary colors/solid roof

Linda
4550 Sawgrass Cove
Discussed no progress on yard at 4550 Sawgrass Cove since fine imposed Nov 7, 2018.
Mindy moved to file a lien on 4550 SC as total of fines or admin fee of $100 per day beginning Nov 7, 2018. Jerry seconded and passed.
Linda will contact attorney to file lien.
(resulted in $13,000 lien)
Linda

Landscaping
Payment period
Want to clarify intent to pay Gardenscapes; shall payment begin in March?
Decided to begin payment in March.
Linda will contact Gardenscapes.
Linda

Power wash curbs in CV
Discussed black mold growing on curbs and idea of power washing curbs throughout CV.
Peggy moved, Wayne seconded &.passed to accept low bid, trim shrubs in Hogan/Tyler sign, $3500
Will engage Jason Schulte if references, insurance are valid & water is secured from CVCC
Linda

Mailbox painting
Dallas Brown has submitted a bid to paint 63 mailboxes, make any needed repairs and replace address numbers on both sides of address plate, $2998 labor, $300 supplies for total of $3298.
Jerry moved, Phyllis seconded to accept Dallas Brown’s bid to complete painting 63 mailboxes in Fairways, motion passed
Ed will notify Mr. Brown
Ed

Shale Pit
Discussed concerns with pit north of Bay Hill Drive.
Ed will draft a proposed letter
Ed will draft a proposed letter
Ed

Adjourn
Molly moved to adjourn, Phyllis seconded, and passed.
Next meeting will be April 15, 2019 @ 6 p.m. at the CVCC.

ADJOURN MEETING:

Meeting adjourned at 7:30 p.m.
By: _Mindy Pipkin _____ Date: March 11, 2019