CVNA Meeting Minutes for May 2021

Members: 

“X” In attendance; “A” Absent; “S” Substitute sent;  “R” Representative attended; “G” Guest
X	Kris Adams President	A	Missy Quinn Vice President	X	LaTresha Woodruff
X	Linda Beene Ballard Treasure	X	Steven Wallace	A	Joey Cook
X	Amy Fulmer Secretary	X	Harry Smith	x	Jeannie Stroth
		X	Melissa Reibe	x	Steve Scherrey

 

   

• Call meeting to order – 5:35
• Hearing for Scott Taylor – unnecessary he paid his dues

                          Vickers – no showed so another lien is being filed

                                             Anderson – paid for dues

 

• Go over and approve last meetings minutes – Steve Scherrey moved for approval, Steven Wallace second 

 

 

Treasurer Report:

• Updates from Linda Beene – sent before meeting
• Liens to be filed on anyone not paid dues by EOD 5/10/2021 – Vickers $750.00

 

ACC:

• Updates for approval from Missy Quinn – no updates

Covenant violation:

• Updates from Harry Smith on new violations and actions taken or corrected – no updates

 

Old Business:

 

• Ratify any Evotes – N/A

• Email address still not working? Do we need to change our email address on the website until this is fixed? Did we get a new Gmail account? – new email address effective in 30 days

 

• • Melissa add Minutes to web page for April once approved – Done

 

• Do we have any new move in homeowners to be visited? Linda provided a new list who can enter those for update and visit the residents for welcoming to the neighborhood? – Melissa updated the list and sent to Joey for visits

 

• Reminder of move in fees for new home owners at annual meeting – noted

New Business

 

• YOM 5220 Bay Town Bill & Marsha Keopple picked by Gaden Scapes 

• YOM complaints by Jackie Hattlestad – N/A

• New control box for sprinkles at Hogan entrance – done

• Trash Can installed at the dog box on Warwick- done

• Stolen mail out of mailboxes – no solution, just neighborhood awareness

• Garden issue behind home multiple complaints @ 1620 Warwick – neighbors complaining about rats, several animals killed by rat poison. Kris asking Shane Henry for legal advice – LaTresha moved that we pay for the legal advice Jeannie second

• Kona Ice day? Approved 3 times this year – Proposed $350-$400 up to $1200 a year.  Steven Wallace moved to approve and Steve Scherrey second

• Projects for the summer – nothing yet

• Do we have a date on the Street Scapes project on Lost Canyon yet? Missy – Cost $10,700, project will start if we can get a date of work complete by Friday July 16th, Steve Scherrey moved for approval Melissa seconded

• Do we have the cost for the security cameras for the internal entrances yet? – waiting on response from Conway Corp. for internet

• Updates from Missy on a Neighborhood cookout. Who, what, where how much? Missy will get dates pricing kris call city on blocking off streets– Missy getting details on possible food truck

• Next meeting June 14th, 2021 at 5:30 pm – Meeting adjourned 6:41, Steven Wallace moved for approval, Jeannie seconed

 

 

CVNA Meeting Minutes for April

Submitted by Jeannie Stroth

Attendees

“X” Attended; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X	Kris Adams President	X	Missy Quinn Vice President	X	Linda Beene Ballard Treasurer
A	Amy Fulmer Secretary	X	LaTresha Woodruff	A	Steven Wallace
A	Joey Cook	X	Harry Smith	A	Melissa Reibe
A	Steve Scherrey	X	Jeannie Stroth

 

• 5.38pm. Meeting called to order.
• Motion to approve March Minutes 🡪 Harry. 2nd 🡪 Linda. Approved.

 

Treasurer Report:

• Linda. Nothing unusual. 
• Insurance bundling not an option. Liability insurance paid for entrances. Board Liability will be paid in the fall.
• Fairways entrance check written.
• Spray for ants ordered.
• Need to think of more projects. May have $$ left in the Maint budget. (Once the flower beds are done whatever money is left could be used to add flowers.)
• Harry – St. Andrews entrance. Light needed on the sign. Street light is not effective.
• Kris – 3 ½ foot high light could be an option. Missy suggested looking on Amazon and hiring an electrician.
• Dues: 3 left.
  – Vickers. Need to file a 3rd lien. Letter will be sent.
  – Scott Taylor (lien). Letter will be sent.
  – Tom and Terri Anderson (lien). Letter will be sent.
• Trash can for pet deposits. People are using the baggies and leaving them. Kris will offer to clean for now. Long term may need a different plan.
  – Motion to approve up to $200 for a trash can 🡪 Linda; 2nd 🡪 LaTresha. Approved.

ACC:

• Updates for approval from Missy Quinn.
• One submission for a fence replacing a worn down one. 4600 Bay Hill Drive.
  – Motion to approve 🡪 Jeannie; 2nd 🡪 Harry. Approved.

Covenant violation:

• Updates from Harry Smith on new violations and actions taken or corrected
• Don Henderson. 1935 Centennial Club. Offroad ATV / cart. 
• Tammy Brown. 1940 Centennial Club. Parking violation. Fixed. 
• Chartan. 5240 Lost Canyon. Trash container. Fixed.
• Lisa Murphy. 5090 Oakhurst Way. Landscape issues. Plastic chickens. Request a meeting? Send pictures of examples of what’s acceptable?
• Darrel and Holly Gentry. 4665 Sawgrass. Trash can. 3rd notice. Built a screen.

 

Old Business:

• Ratify any Evotes. Done. 
• Email address still not working. Set up new email Missy and Melissa will handle. Consider an email for Treasurer as well. Change to Gmail. 
• Melissa add Minutes to web page for March. April?
• Stripes  on Speed Bumps added. Kris. 
• Do we have any new move in homeowners to be visited? Challenging to get names. We can get addresses. Linda to reach out to Nancy (accountant) to get the address and date moved in.
• Reminder of move in fees for new home owners at annual meeting 

New Business

•  Did we renew the insurance policy. Paid (see above)
• Rocks on the roads throughout the neighborhood. Jason Miller will clean up.
• April YOM 5210 Lost Canyon Craig & Dana Cummings. Congrats to Craig and Dana.
• Kids snow cone day? Sponsors or do we pay a portion? Holidays? Tuesday after Memorial Day?
  – Motion to approve $350 3x/year for Kona Ice Snow Cone Days 🡪 Harry. 2nd 🡪 Missy. Approved.

Projects for the summer:

• StreetScapes quote for 18×18 instead of 12×12. Too expensive. Missy to email back. Price increased $1/square foot. 
• Fairways entrance landscaping done. Flowers to be completed week of April board meeting.
• Sliver lot new bed in progress; will be completed week of April board meeting.
• Water is turned back on no pipes were broken but he had to replace a couple heads at Centennial Club Drive

 

• Updates from Missy on a Neighborhood cookout
  – July 1st? (Tuesday before the 4th)
  – Missy checking on food trucks
  – Kris checking with City to shut down Bay Hill Drive.

• Next meeting Monday, May 10th, 2021 at 5.30 pm

• Motion to Adjourn 🡪 Harry. 2nd 🡪 Jeannie. Meeting adjourned at 7.01pm

 

 

     CVNA Meeting Minutes for March 2021

Members: 

“X” In attendance; “A” Absent; “S” Substitute sent;  “R” Representative attended; “G” Guest
X	Kris Adams President	X	Missy Quinn Vice President	X	LaTresha Woodruff
X	Linda Beene Ballard Treasure	A	Steven Wallace	x	Joey Cook
X	Amy Fulmer Secretary	X	Harry Smith	x	Jeannie Stroth
		A	Melissa Reibe	x	Steve Scherrey

 

• Call meeting to order – 6:07
• Go over and approve last meetings minutes- Steve Scherrey  motioned for approval Jeannie second

 

Treasurer Report:

               Updates from Linda Beene – sent separately

• Report on unpaid dues how many do we have left? – Same 5 from last month, checking on Donnie Dietz selling his house 
• What do we have left in the special projects budget?- $20,00 for special projects

ACC:

• Updates for approval from Missy Quinn – no new ACC submissions

 

Covenant violation:

• Updates from Harry Smith on new violations and actions taken or corrected

–  4665 Sawgrass – trash can left out, Harry request and email and phone number with no response

– 5135 Lost Canyon Dr. – trailer moved 

 

• Fairway Lawns signs – still removing signs, Harry called and emailed Adan Godsey 2/21/21

 

Old Business:

• Ratify any Evotes – No new evotes 
• Please add Minutes to web page for February – Melissa 
• Did we get the emails sent out to those that are past due? – Missy sending 
• Do we have any new move in homeowners to be visited? – 5220 Bay Town Keopple 

New Business

•  Renewal of the insurance policy – this policy is good going forward $1350 for Insurance policy and $750 Liability, Missy checking if it would be lower if the Directors and Officers policy were put together
• New speed humps are installed at Centennial Club drive – done – just need to be painted
• New home sales revenue has been approved by an attorney. Do we wait to announce this at the annual meeting? – changed to $300 and $250 at closing, announcing at Annual meeting

 

Projects for the summer

 

• Street Scapes for Lost Canyon wait for paving to be redone on the Fairways we need to get the city involved – 8717.76 plus tax for Lost Canyon entrance – Linda motioned for approval Jeannie second
• Fairways entrance landscaping – Sliver lot – $2558.82 with tax – Steve Scherrey motioned for approval Harry second

 

• Updates from Missy on a Rib cookoff. Who,what,when,where – no updates rethinking idea, Missy talking with Chef Bill, possible tailgate instead

• Next meeting April 12,2021 at 6:00 pm – Meeting adjourned 7:21 – Jeannie motioned for approval Steve Scherrey second 

 

 

     CVNA Meeting minutes for February 2021

Members: 

“X” In attendance; “A” Absent; “S” Substitute sent;  “R” Representative attended; “G” Guest
X	Kris Adams President	A	Missy Quinn Vice President	X	LaTresha Woodruff
X	Linda Beene Ballard Treasure	x	Steven Wallace	x	Joey Cook
X	Amy Fulmer Secretary	X	Harry Smith	x	Jeannie Stroth
		X	Melissa Reibe	A	Steve Scherrey

 

• Call meeting to order – 6:01pm
• Go over and approve last meetings minutes- Linda motioned for approval, Harry second

 

Treasurer Report:

• Updates from Linda Beene – Report sent prior to meeting

• Report on unpaid dues how man do we have left?- Email to be sent out to the 4 unpaid homeowners left with 6 months late notice – Melissa sending out email that dues are 6 months overdue and a lien will be filed on properties that are not paid ASAP.

ACC:

• Updates for approval from Missy Quinn 

•  4225 Bayhill Dr.- McDaniel’s plot plan for their circle drive – Harry motioned for approval, Steven seconded
• 5230 Burnt Pine Dr. – Sward deck and pergola project – Jeannie motioned for a approval, Steven second

 

Covenant violation:

• Updates from Harry Smith on new violations and actions taken or corrected

– Fairway Lawns signs – Harry contacted Fairway Lawns and talked to Adam and went over the yard sign usage large advertising signs are not to be used but the small yellow flags are ok.

 

Old Business:

• Ratify Evotes – done
• Need someone to add minutes to Website “Secretary”?

–  Melissa was able to get this completed for missing minutes

• Updates on directory format – Melissa checking 
• Any new move homeowners to be visited – Not currently

 

New Business: 

• The Estates at Centennial coming this summer – 11 new lots, they will be included in the covenants  

 – 3000 SQ Ft minimum, Fence with wrought iron and brick along the asphalt

   Road and would like to add brick entrance like other entrances in Centennial.    Warwick will be the construction entrance, 11 lots will be part of the POA

 

• Has anything changed in the covenants since the last section was built? Hal needs a copy emailed to him so he can copy it – No changes in covenants, some bylaws have changed

 

• Things to take back to Hal? Cameras/internet/ lighting/sprinklers can we have Kristen@ Garden Scapes do landscaping? – Hal would like the same StreetScapes and cameras. 

– Kristen will be asked to do landscaping.  Hal will be responsible for paying for these once construction is complete

 

 

• Garden Scapes will do yard of the month – CVNA will pay for signs $35 up to $50. Suggested nice gift basket instead of cash for monthly prize – Jeannie motioned for approval, Joey second

 

 

 

• Bidding for landscaping. Garden Scapes is working on a detailed list of what they do and will give us a quote for 2021 growing season

 

-Kristen gave a new quote for February 2021-2022 for $1912.50 per month plus tax – Jeannie motioned for approval, Steven second

(Suggested Travis Thessing taking care of sprinklers)

 

 

• Updates from Missy at next meeting in March on Rib Cook-off – Moved to next meeting

 

 

 

• Projects for 2021 what is the remaining balance on project budget? Project idea Redo landscaping in some of the entrances? Finish entrances with StreetScapes? Dinner for 2 on Valentine’s Day?

 

– Have Kristen work up bid for landscaping the sliver lot and do Evote

– More cameras for entrance islands

– Nominating couples on new CVNA Facebook page and picking one couple for a dinner   for 2 at the 19th Hole on Valentine’s Day for $150 – Harry motioned for approval, Jeannie second 

 

 

• Next meeting March 9th 2021 at 6:00 pm

 

– Meeting ended 7:21, Steven motioned for approval, Jeannie second

 

CVNA Meeting minutes January 2021

CVNA Minutes November 2020

October-meeting-minutes-20

September meeting minutes 20.docx

DATE: August 17, 2020        TIME: 8:08 p.m.         PLACE: CVCC
PRESIDENT: Kris Adams         SECRETARY: Amy Fulmer         TREASURER: Linda Beene Ballard

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Kris Adams    X Missy Quinn    X LaTresha Woodruff   X Stephen Wallace   A Steve Scherrey   X Phyllis Simon  A Melissa Reibe

X Amy Fulmer    X Harry Smith   X Linda Beene Ballard   X Joey Cook

TOPIC     MAIN POINTS     DECISIONS/CONCLUSION   NEXT STEPS/ACTION     PERSON RESPONSIBLE for FOLLOW UP

Call to Order

Meeting was called to order by Kris

Approval of Minutes

Go over and approve last meetings minutes  Stephen moved for approval of minutes, Harry second

Elected New Board officers: Kris Adams President, Missy Quinn Vice President, Linda Beene Treasure, Amy Fulmer Secretary

Vote on and sign Board Policies and procedures:  one vote on each topic until the following fiscal year

Treasurer Report

Updates from Linda: Discussed during the August meeting

ACC

Ratify vote on 4425 Bay Hill Kinley Pool: approved

Murphy: more reviewing

Buschorn: declined – request against covenants

King – Linda moved to approve Joey second

Covenant Violations

No new violations report

Old Business

Reminder reporting on covenant violations: Kris week 1, Steve week 2, Harry week 3, Linda week 4

New Business

New ideas for projects throughout the neighborhood to be brought to September meeting

Great Facebook response to do a neighborhood Rib and BBQ cook-off. Discuss the idea and a budget and details for this type of event.

Purchased new Modem for security cameras update from Stephen Wallace

Yard of the month Carla and Andy Blackwell 5205 Lost Canyon

Adjourn

Stephen moved for approval, Linda second

Time: 9:02