CVNA July 2023 Minutes

Attendance: Kris A, Alan K, David M, Jessica N, Melissa R, Allison W, Jeannie S, Steven S
LaTresha J, and Missy Q (by phone)

-5:41pm called meeting to order

-June meetings minutes approved: 1st Alan K, 2nd Jeannie S

Treasurer Report

-272 homes in neighborhood, all dues collected.

-over budget for physical year, adjust new physical year budget

-make adjustments to Summer Bash bill because it was incorrect

-no new move ins

ACC:

-5325 Lost Canyon Dr, fence approved: 1st David M, 2nd Alan K
-5495 Wingfoot, house plans approved: 1st Melissa R, 2nd Steven S

Covenant violation:

-5105 Lost Canyon, noise/car complaint/party
-5335 Lost Canyon, mailbox needs repairs
-5305 Burnt Pine, rock wall
-5345 Burnt Pine, ramp

Old Business:

Reminder that board members are required to attend 8 regular scheduled meetings.

-Working on 5yrs project plan

New Business:

-Welcoming Committee: welcome package/gift, coordinate a working system with Nancy (CPA) on all new move-ins

-current vote count for covenants: 83

-new board members: need to fill at least 1 position

-no pipes underground, Wingfoot (per Hal Crafton)

-Yard of the Month: 4660 Sawgrass Cv – Arnolds Family

-planning annual meeting for about 50 people

Next meeting:
6pm, Monday, Aug 14th @ the 19th Hole

-6:39pm adjourn meeting: approved 1st David M, 2nd Alan K

Meeting CVNA June  12, 2023 

 

Attendance 

Kris Adams , Steve Scherrey, Missy Quinn, Melissa Reibe, Alan Kizer, Jeanie Stroth, Allison Worthen, David McClain, and Karla Braswell(by phone). 

 

Kris called the meeting to order at 5:37 PM. 

Approval of May Minutes. 1st Jeanine Stroth 2nd Steve Scherry

 

Treasurer Report: 

-All dues have been paid.

-Looking at shifting budget for next year to include a breakout for Landscaping.

-Motion received to accept early foreclosure fee to move to higher yielding account.

 

ACC: 

None

 

Covenant Violations: 

-Steve Scherry will bring records of violations and addresses to July Meeting

-5255 Burnt Pine – Trailer in Driveway

-5305 Burn Pine – Rockwall fell down/ Trash Can visible.

 

Old Business: 

Summer Party was a Success.

 

New Business:

-Welcome Committee: welcome package/gift, coordinate a working system with Nancy(CPA) on all new move ins.

-Evote approval for Annual Summer Meeting

-Evote approval for budget overage.

-Address Trash in Dumpster

-Emergency Sprinkler Repair on Centennial Club.

-Submit ideas for 5 year project plan.

-Yard of the Month:Crowder Family 1720 Centennial Club

-Next meeting July 10,2023. 

-Annual Meeting August 14,2023.

CVNA May 2023 Minutes
Attendance: Kris Adams, LaTresha Woodruff-Johnson, Alan Kizer, David McClain, Missy Quinn, Jessica Nichols, Karla Braswell (by phone)
-5:39pm called meeting to order
-April meetings minutes approved: 1st David McClain, 2nd Missy Quinn
Treasurer Report
-Paid dues: Berry Thomas @ 5450 Lost Canyon Dr.
-All dues are collected for neighborhood
ACC:
-None
Covenant violation:
-Steve Scherrey will bring records of violations and addresses to June meeting
-No current actions to be made
Old Business:
Reminder that board members are required to attend 8 regular scheduled meetings
-Solar Panels & yard sign details in covenants: meeting with lawyers & as many board members as possible within next 2 weeks (before June meeting).
New Business
-Welcoming Committee: welcome package/gift, coordinate a working system with Nancy (CPA) on all new move-ins
-5450 Lost Canyon Dr: Noise complaint
-Golf Cart accident: working with city attorney, information about what to do within neighborhood
-Centennial Club entrance: completed for new look
-Pond bank on Bay Hill Drive: looking for low vault lighting that will be permanently installed
-Summer Kickoff Block Party: Thursday, June 1st from 7pm-9pm, Free Kona Ice for all in attendance, food/drinks, live music
-Yard of the Month: 5265 Burnt Pine – Brian & Dana
-Garage Sale dates: TBD but either June 2-3rd or June 9-10th, NO SIGNS
Next meeting: 5:30pm, Monday, June 12th @ the 19th Hole
-7:03pm adjourn meeting: approved 1st David McClain, 2nd Alan Kizer

CVNA April 2023 Minutes
Attendance: Kris Adams, Melissa Reibe, Jeannie Stroth, LaTresha Woodruff-Johnson, Steve Scherrey, Alan Kizer, David McClain, Karla Braswell, Jessica Nichols, Allison Worthen
-5:45pm called meeting to order
-Ratify Evotes for new board member Allison Worthen: approved 1st Alan Kizer, 2nd David McClain
-March meetings minutes: approved 1st Jeannie Stroth, 2nd Melissa Reibe

Treasurer Report
-Spend money on entrance of Wingfoot
-No new move ins
-Unpaid dues (1 for neighborhood): Berry Thomas @ 5450 Lost Canyon Dr.
ACC:
-Wingfoot: Gainor’s sidewalk going in
Covenant violation:
-Yard signs: Centennial Club Dr. has grass work sign, Whistling Straits has political sign letter being sent to both
-Scott Taylor basketball goal letter being sent
Old Business:
Reminder that board members are required to attend 8 regular scheduled meetings
-Lights on Bay Hill Drive along pond bank needs approval from Entergy
-Solar Panels & yard sign details in covenants: waiting on Lawyer’s language
New Business
-Welcoming Committee setup: bring idea’s to board at next meeting, welcome package/gift
-Bay Town entrance: new soil
-Fairway entrance: has a plan in place for growth
-Flowers for Spring/Summer will start being planted this week
-Ratify Evote on Sprinkler bid for Wingfoot $3273.90 to Thessing Lawn & landscape: approved 1st Steve Scherrey, 2nd Melissa Reibe
-Sprinklers are turned on and some repairs needed at the Hogan entrance total $436.52: approved 1st Steve Scherrey, 2nd David McClain
-New lighting: Warwick $1634.36 plus $1050.00 to Conway Corp = $2684. 36: approved 1st Steve Scherrey, 2nd Jeannie Stroth
-New lighting: Hogan $1889.30: approved 1st Alan Kizer, 2nd Steve Scherrey
-New lighting: Centennial Club $2085.88: approved 1st Melissa Reibe, 2nd Steve Scherrey
-Concerns by Hal Crafton in the Neighborhood: Golf Carts being operated by kids on the streets, golf carts at the late-night hours on the course, illegal dumping at the club house gym and at the end (west side) of Lost Canyon Dr., coming to the club house parking lot area: Pickle Ball Courts
-Summer Kickoff Block Party: planning Karla Braswell
-Annual Kona Ice event for the kids: 2-3x this summer, 1st time at Summer Kickoff Block Party
-Yard of the Month: 1740 Centennial Club Dr. – Forrester Family
-Garage Sale dates: TBD but either June 2-3rd or June 9-10th, NO SIGNS

Next meeting: 5:30pm, Monday, May 8th @ the 19th Hole
-6:48pm adjourn meeting: approved 1st Steve Scherrey, 2nd Jessica Nichols

CVNA MINUTES
MARCH 13, 2023
ATTENDANCE:
Kris Adams, Missy Quinn, Alan Kizer, LaTresha Woodruff, Melissa Reibe, David McClain, Karla Braswell, Steve Scherrey
-5:39pm Called meeting to order
-February minutes approved by Alan Kizer and Steve Scherrey
TREASURER REPORT:
Updates from Jeannie Stroth
● All dues are paid up except for Barry Thomas. Will reach out again.
● Move from past few months:

New Owners
Jeffrey & Arlona Sturdivant
Joshua & Dayna Gotlieb
Troy and Karla Braswell
Billy & Jennifer Broach
Alan Kizer
Gary & Jynda Swanner
Drew and Lauren Gainor
John & Carla Blackwell
Robert & Ann Lee

ACC:
Address
5325 Burnt Pine 5090 Oakhurst Drive 5470 Whistling
Straits
4125 Bay Hill Drive 5470 Wingfoot Cove 5215 Bay Town
5405 Wingfoot Cove 5455 Whistling
Straits
4550 Sawgrove

Updates for approval from Missy Quinn
● Jim and Kara Campbell at 5430 Wingfoot submitted a form for a pool house.
Approved – Motion Melissa Reibe, 2nd Missy Quinn
COVENANT VIOLATIONS:
● 5210 Baytown Murphy Trash Cans in front of garage/corrected
● 5145 Baytown Pipkin Trash Cans in front of garage/corrected
● 5435 Whistling Straits – basketball goal in yard reported. Will address the owner.
OLD BUSINESS:
● Lights on Bay Hill along the pond bank will need to be approved by Entergy, not Conway Corp. ● Solar panels and yard signs will be addressed on covenant revision, we are waiting on our lawyer to go forth with revising.
NEW BUSINESS:
● We are looking for new members for the Centennial Valley Neighborhood Association Board. We need ONE immediate member, and then TWO spots will be available in August. Melissa will make a facebook post.
● Pothole Fixed on Plantation Cove. If we see any other potholes that need fixing, report it to Kris Adams. ● Blue Street Lights in the neighborhood – Kris spoke with Conway Corp and they will be replacing these blue lights. They explained that this is a manufacturer defect and this happens when glue melts on the led bulb. The lights were not this color when they installed them. If you notice Conway Corp trucks driving by in the evenings it is because they are trying to locate all of the lights that have this issue. They are reaching out to the lighting company to have them replace their defective light bulbs, so we don’t have a timeline yet on when they will be fixed.
● We need a welcoming committee for new homeowners that move to Centennial. Board will work on figuring out a way to accurately know when someone moves in. Also, work on getting the Title Company or our Accountant to provide us with names and contact info of new homeowners.
● Replace lighting on entrance of neighborhood on CVCC/Hogan entrance – it is not working. ● Garden Scapes provided us with landscape quotes for the Wingfoot, Tyler, and Club entrances – the total is quoted at around $17,575. This money will come out of our special project budget. Alan motioned to approve this, and Melissa 2nd to finish this special project.
● Yard of the Month to be continued by Kristen with Garden Scapes, starting in April through September. ● Next meeting is at 5:30PM, Monday, April 10th at the 19th Hole.
Meeting was adjourned at 6:25PM. Latresha motioned, Steve 2nd to adjourn.

2-16-2023 CVNA MINUTES

ATTENDANCE:
Kris Adams, Missy Quinn, Alan Kizer, Jeannie Stroth, Jessica Nichols, David McClain
-5:29pm Called meeting to order
-January minutes approved by Jeannie Stroth and Alan Kizer
-TREASURER REPORT:
-Gainor & Blackwell paid dues
-5230 Lost Canyon unpaid dues
-5450 Lost Canyon unpaid dues
-8 new move ins
-paid $1000 in paypal fees: looking into different sites that will pass the fees onto the customer, switch
so we (POA) do not take the fee on as association
-ACC:
-5455 Wingfoot: committee approved elevation wall for driveway
-5500 Whistling Straits approved as submitted 1 st David McClain 2 nd Jeannie Stroth
-5430 Wingfoot Cove: Campbell approved as submitted 1 st Jeannie Stroth 2 nd Kris Adams
-Gainor: approved house with request of landscaping on eastside of basketball court 1 st David McClain
2 nd Jeannie Stroth
-COVENANT VIOLATIONS:
-4125 Bay Hill needs approval before any work is to be done (fence, deck)
-Salters has a green dumpster: Lost Canyon
-OLD BUSINESS:
-solar panel guidelines has been turned into attorney
-no update on soil on Fairways
-NEW BUSINESS:
-needing new board member asap
-quotes for new entrance
-March – Sept yard of the month
-pay invoice for dog bags
-NEXT MEETING:
March 13 at 530pm at 19 th Hole
-6:33pm motion to adjourn, approved by 1 st Alan Kizer 2 nd David McClain

1-10-2023 CVNA MINUTES
ATTENDANCE:
Kris Adams, Steve Scherrey, Alan Kizer, Jeannie Stroth, Jessica Nichols, Karla Braswell
-6:05pm Called meeting to order
-November minutes approved by Jeannie Stroth and Kris Adams

-TREASURER REPORT:
Gainor – C1, 2, 3 follow up by Kris
Past due – Accountant will send out notices
Collecting fee charges for electronic payments

-ACC:
nothing to report

-COVENANT VIOLATIONS:
4330 Bay Hill dog without leash
Yard signs need to be removed when business is done
Bay Hill new fence (golf course side)
Fairways trees are getting too big and need trimmed
Fairways entrance trees have bag worms

-OLD BUSINESS:
Estate entrance quotes – (to do list plants, camera’s, sprinklers) we have extra funds set aside for this

Entrance recommendations – (Fairways) Karen Hicks

Other project ideas

-NEW BUSINESS:
Solar Panels Committee: submitted guidelines, board made adjustments and voted to take guidelines to attorney, approved by Jeannie Stroth & Jessica Nichols
Think about changes that are needed for POA and have approval by attorney:
-add any day of the week for meeting but it will be 2nd week of the month
-add 2/3 vote

Add new board member

Security camera’s have helped with several issues and the police have utilized them as well
Complete Hogan work
Garden Scapes is complete
Centennial entrance: Christmas lights
Hogan entrance: sprinklers on

-NEXT MEETING:
Feb 13 at 530pm
-7:36pm motion to adjourn, approved by Alan Kizer & Jeannie Stroth

11-14-2022 CVNA MINUTES

ATTENDANCE: Kris Adams, Missy Quinn, Steve Scherrey, Melissa Reibe, LaTresha Woodruff, Alan Kizer, Jeannie Stroth, Jessica Nichols, Karla Braswell, David McClain
-534pm Called meeting to order
-October minutes approved by Jeannie Stroth and Steve Scherrey

-TREASURER REPORT:
1 move-in: The Kizer’s 5470 Wingfoot Cove
2 have not closed yet: The Wallace’s 5215 Bay Hill Dr. and The Brownd’s 5405 Wingfoot
Report attached: aging summary list, statement of assets/liabilities/net assets
Reimbursement of dog bag shipment to Kris Adams: approved by Steve Scherrey and Alan Kizer

-ACC: nothing to report

-COVENANT VIOLATIONS: nothing to report

-OLD BUSINESS:
Estate entrances to do list (plants, camera’s, sprinklers)
Pond bank lighting (Missy Quinn will call Conway Corp to check on status)

-NEW BUSINESS:
Solar Panels Committee: Steve Scherrey, Alan Kizer, David McClain
Yard Sign Committee: Kris Adams, Missy Quinn, LaTresha Woodruff, Karla Braswell
Moving out of state and leaving board – Steven Wallace (need to add another member)
Hogan entrance wreck – update
Bay Hill email quote of $16,277. 45 – approved by Steve Scherrey and David McClain
Lawsuit dropped update – 5220 Lost Canyon Dr. and 5230 Lost Canyon Dr.
Sprinklers winterized

-next meeting Jan 9th at 530pm
-645pm motion to adjourn, approved by Melissa Reibe & Jeannie Stroth

10-10-2022 CVNA MINUTES

ATTENDANCE: Kris Adams, Missy Quinn, Steve Scherrey, Melissa Reibe, LaTresha Woodruff, Jeannie Stroth, Jessica Nichols, Karla Braswell, David McClain
-542pm Called meeting to order
-September minutes approved by Jeannie Stroth and David McClain

-GUEST: Charles Finkenbinder – neighborhood safety/watch on social media

-TREASURER REPORT: report attached,
4 move-in’s: The Gotlieb’s 5090 Oakhurst Dr., The Sturdirant’s 5325 Burnt Pine, The Braswell’s 5470 Whistling Straits, The Broach’s 4125 Bay Hill Dr.
$10K regular dues still owed, $14K collected, $4200 extra fee

-ACC: nothing to report

-COVENANT VIOLATIONS: Christmas light are down at 4405 Bay Hill, Flower beds resolved at 5250 Burnt Pine, in the spring (February) talk about Burnt Pine ditch behind 8 homes

-NEW COVENANT VIOLATIONS: nothing to report

-OLD BUSINESS: nothing to report

-NEW BUSINESS: American flags at entrances – get quotes, approved by Steve Scherrey & Melissa Reibe
Hogan entrance wreck – insurance claim 10K, total damage $10,518.27
Start process to amend policy change of covenants – approved by David McClain & LaTresha Woodruff
Landscaping contract – $26,421.37, approved by Jeannie Stroth & Steve Scherrey
Christmas lights on entrances within neighborhood – quote $3097.80 per Missy Quinn, Christmas décor approved by Melissa Reibe & Jeannie Stroth

-743pm motion to adjourn, approved by Missy Quinn & Jeannie Stroth