CVNA March 10, 2025 Minutes 

February meeting cancelled: no quorum

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, David McClain, Allison Worthen, Steve Scherrey, Terri Johnson, Karla Braswell, Jeannie Stroth (called in on phone)

Neighborhood members in attendance: none

-5:33pm called meeting to order

-No February minutes, January minutes approved: 1st David M 2nd Terri J

ACC: 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

-Ratify votes: John Marks approved: 1st Steve S 2nd David M; Beasley (paint darker green) approved: 1st Melissa R 2nd David M

-McMichael (5245 Baytown) wanting to add greenhouse-different roof and different color from main house: Declined approval based on neighborhood covenant

-Freyaldenhoven (4800 Bay Hill) fence repair exactly how it was: ACC will look into this

Treasurer Report

-looked at budget vs actual report from accountant

-100% annual dues have been collected

-pg 1 of 6 on General Ledger: Treasurer will follow-up with accountant: Dec 2, 2024 received $600 check labeled Bicker/Innovative; Davis on it

-pg 1 of 6 on General Ledger: Treasurer will follow-up with accountant: Dec 23, 2024 received $300 check labeled “membership dues deposit” 

-pg 2 of 6 on General Ledger: Treasurer double checked all Conway Corp payments: neighborhood uses all of them

Covenant violation:
-4125 Bay Hill Dr (painted driveway without approval)

-4675 Sawgrass Cv (Christmas décor-reindeer in yard) 2nd violation

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Security camera updates: camera clarity is fantastic & live feed is great, need to add camera at Whistling Strait & Lands End – possible at same area of speed table

-Speeding issue update on Whistling Straits: working on speed table around the entrance of Lands End neighborhood and leaving Centennial neighborhood 

New Business:

-JohnMark Guerin: new board member, taking Skylar’s position, approval 1st Steve S 2nd David M

-Neighborhood Yard Sale: April 25-26 from 7am-12pm

-Neighborhood Social – Kona Ice: May 24th from 12pm-3pm

Next meeting: 

-Monday, April 14th at 530pm

-625pm called meeting to end, approved 1st David M 2nd Allison W 

CVNA January 13, 2025 Minutes 

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, Jeannie Stroth, David McClain, Allison Worthen, Steve Scherrey, Deanna Ott

Neighborhood members in attendance: none

-5:34pm called meeting to order

-November minutes approved: 1st Jeannie 2nd Steve

ACC: 

–None 

-Reminder that all projects/improvements need to go through the approval process with the ACC (email and/or go through website for contacting ACC)

Treasurer Report

-New accountant: providing extra details with additional information at same rate (renaming special projects to improvements, new move ins and annual dues, current balance in account $38K)

Covenant violation:
-5560 Lost Canyon Dr (pictures provided to board) yard and landscaping, still needing work!

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Security camera updates: we will need new routers for new cameras sooner rather than later

-Speeding issue update on Whistling Straits: speed table will need 2/3 vote of area influenced, 5 signatures

New Business:

-Christmas lights need to be down and off

Next meeting: 

-Monday, Feb 10th at 530pm

-631pm called meeting to end, approved 1st David, 2nd Steve 

CVNA November 14, 2024 Minutes 

Attendance: Missy Quinn, Melissa Reibe, Jessica Nichols, Jeannie Stroth, David McClain, Terri Johnson (phone)

Neighborhood members in attendance: Vanesa Burton

-5:34pm called meeting to order

-October minutes approved: 1st David 2nd Jeannie

ACC: 

–None 

-Need to look at by-laws and possibly reforming the wording for outside paint, roofing, solar panels, etc.

Treasurer Report

-Annual Dues not collected: Barry Thomas $308.93 (includes a certified letter fee), Freddy & Caroline Davis $300, Jeremy & Dawn Bicker $300, Scott Taylor $300

-Collecting $10 late fee if these annual dues are not paid by Dec 1st

-Correction on report account transaction of $50 to Aaron Forrester

Covenant violation:
-5560 Lost Canyon Dr (pictures provided to board) yard and landscaping

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Security camera updates: ICU Protection for ALL entrances got the bid, $9095 and with internet connections around $10K, approved 1st David, 2nd Jeannie

-Speeding issue update on Whistling Straits going into new neighborhood: speed table looks to be the best option

-Cutler Landscaping: fixed issues with sprinklers $500, winterizing & checking for other issues, getting quote for each entrance to have lighting, breaker boxes, etc.

-Christmas lights will be turned on the week of Thanksgiving. The individual neighborhood homes should follow this guideline of not having Christmas lights on until then.

New Business:

-None

Next meeting:
-No December meeting

-Monday, Jan 13th at 5pm

-611pm called meeting to end, approved 1st David, 2nd Jeannie 

CVNA October 14, 2024 Minutes 

Attendance: Missy Quinn, Jessica Nichols, Allison Worthen, David McClain, Terri Johnson, Melissa Reibe

Neighborhood members in attendance: Fred & Vanesa Burton

-5:04pm called meeting to order

-September minutes approved: 1st Melissa 2nd Terri

ACC: 

–None

Treasurer Report

-95% of the annual dues have been collected at this point

Covenant violation:
-Burnt Pine (Election flag)

 

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

-Security camera updates: getting quotes from Low Voltage and ICU Protection for ALL entrances

-Speeding issue update on Whistling Straits going into new neighborhood: multiple options (speed table, small roundabout, stop sign, flashing sign), when a decision is made on options the board will put in a request to the city and they will give the board a quote for the cost.

-Cutler Landscaping took over the account – doing good and they volunteered to clean up around the ponds. This is the responsibility of the Centennial Country Club

-Christmas lights will be turned on the week of Thanksgiving. The individual neighborhood homes should follow this guideline of not having Christmas lights on until then.

 

New Business:

-put into place a Welcoming Committee: 2 or more members of the neighborhood will get donations from local restaurants and put the donation with a welcome packet and deliver to new neighbors

 

Next meeting:
-Monday, Nov 11th at 5pm

-535pm called meeting to end, approved 1st David M, 2nd Allison W 

CVNA September 9, 2024 Minutes

Attendance: Missy Quinn, Jeannie Stroth, Allison Worthen, Steve Scherrey, Terri Johnson, Deanna Ott & Karla Braswell.

President – Missy Quinn, Vice President – Melissa Reibe, Treasurer – Jeannie Stroth, Secretary -Jessica Nichols, ACC Committee – Allison Worthen & David McClain, Security Improvements – Terri Johnson

-5:15 pm called meeting to order

-August meeting minutes approved: 1st Steve Scherrey, 2nd Terri Johnson

Treasurer Report

-Jeannie Stroth reported on the August financials.  There are still quite a few HOA dues outstanding ($17K). It was suggested that we put a “Second Notice” on the next invoice to assist with collection.  Everyone agreed and it will be done. 

Covenant violation:

-Bay Hill Dr. – Steve Scherry met with the owners and explained that a business cannot be conducted out of their home.  Also noted the parked vehicles on the lawn and overgrown yard.  Steve stated they were open to the discussion and he feels like it will be taken care of.  

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

New Business:

-It was noted the security camera system had not been working properly again.  Residents have indicated this is a priority.  Terri Johnson obtained a quote from Low Voltage and will obtain an additional quote from another company.  We will then move forward from there.

-Discussed the need for 1-2 new board members since Skylar moved to Florida.

Next meeting:
-Monday, October 14, 5:00 p.m., McGee Center.

-6:15 p.m. Steve Scherrey made a motion to end the meeting.  Terri Johnson 2nd.

CVNA August 19, 2024 Minutes

Attendance: Missy Quinn, Jeannie Stroth, Jessica Nichols, Allison Worthen, David McClain, Steve Scherrey, Karla
Braswell, Terri Johnson, Melissa Reibe, Deanna Ott

-721pm called meeting to order
–July meeting minutes approved: 1 st Steve S, 2 nd David M
Treasurer Report
-Annual meeting minutes

ACC:
-Need to change landscaping company: Garden Scapes has pulled out and will no longer be doing the landscaping
for neighborhood so we will go with Cutler (based on quotes)

-Open discussion with board members on new positions:

President = Missy Q, approved 1 st David M, 2 nd Steve S
Vice President = Melissa R, approved 1 st Allison W, 2 nd Missy Q
Treasurer = Jeannie S, approved 1 st Missy Q, 2 nd Karla B
Secretary = Jessica N, approved 1 st Melissa R, 2 nd Jeannie S
ACC committee = Allison W & David M
Overseeing security = Terri S

Covenant violation:
-5560 Lost Canyon Dr. (landscaping/yard overgrown)
-Bay Hill Dr. (landscaping/yard overgrown) will drive by to get address, house is for sale by owner

Old Business:
Reminder that board members are required to attend 8 regularly scheduled meetings.

New Business:
-Allison W will be calling city about speed table & ditch
-Need 1-2 new board members, Skylar has moved to Florida, and we need a new member to take over 2yr spot for
him

Next meeting:
-Monday, Sept 9 th at 5pm
-747pm called meeting to end, approved 1 st Steve S, 2 nd David M