Date: October 14, 2019 Time: 6:00 p.m. Place: CVCC
President: Kris Adams Secretary: Amy Fulmer Treasurer: Linda Beene Ballard
MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
XKris Adams
XMissy Quinn
XLaTresha Woodruff
XSteve Scherrey
XPhyllis Simon (Called in)
XAmy Fulmer
XHarry Smith
XLinda Beene Ballard
XMolly Steely
XJerry Dumais
XStephen Wallace
Summary of Topics, Decisions/Conclusions and Next Step/Action:
Call to Order
Meeting was called to order by Kris
Approval of minutes
Approve last meetings minutes and annual meeting minutes from September 16, 2019
Jerry moved for approval of minutes, Steve S. seconded, and passed.
Hearing for Scott Taylor
5435 Whistling Straits: Kris received a letter from Plant Outlet noting a start date for rock project that would start 30-45 days out. Project has been already paid. Scott is being asked by Kris to have Plant Outlet clean up the rocks for the project by October 21 or be fined $100 a day for every day after until cleaned.Kris is asking Scott Taylor to approve the rocks being moved by Plant Outlet until project begins
Treasurer Report
Report on unpaid dues:
Updated balances:
Board members send out notes to remaining unpaid homeowners
New Report: Nov. 1 Linda
ACC
5415 Whistling Straits: screening/new door ratify
5305 Baytown: adding vaulted ceiling over existing concrete
Construction plan conforms to existing structures
Evote
Kris moved
Steve S. seconded
Covenant Violations
5435 Whistling Straits has rock piled up behind his house in side lot: Certified letter sent 9/26/19
Decisions discussed in Hearing for Scott Taylor section Kris
Old Business
Unpaid Dues by Vickers- Lien filed 9/16/19 by attorney Shane Henry/Kris Adams signed off
The drainage ditch south of Bay town and between Warwick hills cleared except for 2 lots. Hornets are on the last 2 lots and are waiting until the first frost to clear Kris
New Business
Evotes:
-Holiday Lights cost for Crafton purchase-$224.89-Approved
-Halloween Decorating contest prize $150-Approved
-Halloween Bash for club $500-Approved
Covenant violations process needing improvement. Changes proposed.Small Committee (Kris, Jerry, Harry and Steve S.) formed. 3 step process discussed: 1. Send homeowner generic letter
2. Send second notice again generic
3. Certified letter to homeowner
Phyllis will be the letter writer
Jerry motioned/Steven W seconded
3rd Annual Holiday Light contest:
-Most Elegant $75 winner
-Through a child’s eye $75
Total $150 approved- Kris moved
Harry Second
Holiday lights by Lynn Crafton quote:Quote that includes Warwick Hills $3500/Labor $1000/Expenses approved
Linda motioned
Steve S. second
Yard of the month for October:
1640 Warwick Hills Lisa & Travis Douglas
Stamped concrete researched by Missy Quinn.
Missy getting official bids from Trafficscapes and DuraTherm
Missy suggested we look at www.ennisflintamericas.com
Warwick Hills contract with Cheryl and Dale Bruins amendment:
The Bruins do not want to maintain the Warwick entrance.
Kris discussing with Bruins about paying ½ of the cost of Warwick maintenance and Christmas lights. Also asking Kevin Leach to clean debris from his lot. Liability Insurance will be added by Linda once Kevin’s lot is cleaned up.
Kris Motioned
Steve Second
Contract renewal with Garden Scapes
Linda researching what we paid last year. Board will decide by Evote
Fairway Lawns service application $166 doesn’t include new areas
Putnam Lawn Care service application $155 includes new entrance and pond bank
Going forward with Putnam Lawn Care
Harry motioned
Jerry seconded
Adjourn
Kris moved to adjourn, Molly second and passed.
Next meeting will be November 11, 2019 @ 6 p.m. at the CVCC.
