Board Minutes – February, 2019

Date: February 11, 2019    Time: 6:00 p.m.      Place: CVCC
President: Linda Beene Ballard      Secretary: Mindy Pipkin      Treasurer: Ted Smith

“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard
X Jerry Dumais
X Ed Ellis

A Mindy Pipkin
X Phyllis Simon

X Molly Steely
X Ted Smith

X Peggy Woosley
X LaTresha Woodruff

X Kris Adams
A Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Linda.

Approval of minutes
For monthly meeting of January 14, 2019.
Jerry moved for approval of minutes, Peg seconded, and passed.
Mindy forwards to Phyllis who posts to web.
Mindy, Phyllis
Financial reports
Ted provided an update on the financials. Certified letters will be sent to homeowners that have failed to pay their dues.

ACC recommended approval of fence at 5400 Bay Town.
Kris moved for approval of fence, Ed seconded, and passed.
Linda will notify the homeowners.

Security Camera
Discussed $20 increase per entrance per month for higher speed camera model.
Ted moved for approval of increased fee for security cameras, Jerry seconded, and passed.
Kris will notify security camera monitoring company

Mowing / Bed Maintenance
Discussed proposal from Gardenscapes for annual mowing and entrance bed maintenance.
Kris moved to accept the proposal from Gardenscapes, Peg seconded, and passed.
Linda will notify.

Chemical spraying at entrances
Need to arrange for chemical spraying of all entrances plus sliver lot. Fairways did this last year, Purnam was suggested.
Kris moved to engage Putnam if price is substantially same, if not email Board, Phyllis second, passed
Jerry will research prices from both vendors.

Pond bank Sprinklers
May need to connect to Conway Corporation water line at the Fairways. No Parking signs have been ordered for pond bank.
The board will seek a proposal.
Kris will talk with Travis about restoring sprinklers, Mark Ledbetter about boulders, & Gardenscapes about new beds.

Discussed scheduling a seminar on landscaping issues like fungus, bark scale (will be April 6 2019 at club house)
Arrange a seminar on a Saturday morning
Molly and Peggy will make contacts for speakers and arranging with CVCC.
Molly, Peggy

Uncurbed dogs, Waste
Discussed homeowners failing to pick up their dogs waste. Decided to order bag dispensers at $150.00 plus installation
Jerry moved to order four doggie waste signs/bag dispensers @ $150 plus installation, Kris seconded, and passed.
Jerry will replace the bags in the dispensers.
Kris, Jerry

Next meeting will be on March 11, 2019 @ 6 p.m. at the CVCC.
LaTresha moved to adjourn, Phyllis seconded, and passed.


Meeting adjourned at 7:40 p.m.
By: _Mindy Pipkin _____ Date: February 11, 2019