Archives for November 2017

Board Minutes – October, 2017

“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis
X Mindy Pipkin X Phyllis Simon
X Molly Steely X Ted Smith
X Peggy Woosley X LaTresha Woodruff
X Kris Adams X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order Meeting was called to order by Linda.
Approval of minutes For monthly meeting of September 18, 2017. Jerry moved for approval of minutes, Peg seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
Financial reports and Annual Dues Ted reviewed the CPA’s financial statements. Phyllis reported that 22 homeowners have not paid their annual dues as of the meeting date. Phyllis will follow-up with another email to the homeowners that have failed to pay their annual dues. Phyllis will then send certified letters. Phyllis
E-Votes Discussed ratifying the e-votes for 5415 Whistling Straights, the Halloween Porch/Yard Contest, and fence replacement Peg moved ratification of e-votes, Ted seconded, and passed.
Covenant Violations Discussed covenant violation reporting system. Covenant violations will be sent to Phyllis who will send out notices. Phyllis
ACC The Architectural Control Committee made recommendations to approve the applications on 5535 Whistling Straights and 5140 Bay Town (pool), and 5335 Burnt Pine (pool). Kris moved to approve recommendation on 5535 Whistling Straights, Mindy seconded, and passed. LaTresha opposed.

Peg moved to approve recommendations on 5140 Bay Town and 5335 Burnt Pine, Ted seconded, and passed
Yard Issues Discussed covenant violations relating to two yards: 4550 Sawgrass Cove and 1760 Centennial Club. Will send notices
Hospitality / Welcome Gifts Linda explained that she had spoken with Classic Touch and Maggie’s Cookies regarding welcome gifts. Ted moved to approve future hospitality/welcome gifts, Phyllis seconded, and passed.
Holiday Decorations Lynn Crafton sent a proposal for decorations. Peg moved to approve $3,200 for Crafton for labor/holiday decorations, Peg seconded, and passed
Computer Phyllis will obtain pricing on a new computer for the Board’s use Phyllis
Entrance Linda is working with the City to address the utility easement Linda
Sidewalks at entrance on Bay Hill near Tyler Linda obtained estimates to power wash the sidewalks, but Arkansas Power washing tested and placed disclaimer regarding effectiveness. Molly and Wayne discussed other possible solutions. Peg moved to approve power washing of areas excluding a sign at Hogan and the sidewalks, Phyllis seconded, and passed. Linda will notify Arkansas Power washing Linda
Misc. Discussed Mayor’s approval of boulders and need to pick a boulder for placement at Hogan entrance and Soaring Wings race.
Adjourn moved to adjourn, seconded and passed. Next meeting will be November 27 @ 6 p.m. at the CVCC.
Meeting adjourned at 7:35 p.m.
By: _Mindy Pipkin _____ Date: October 23, 2017