Archives for September 2017

Board Meeting Minutes – August 2017

“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest

X Linda Beene Ballard

X Jerry Dumais

X Ed Ellis

A Mindy Pipkin

X Phyllis Simon
X Molly Steely

X Ted Smith
X Peggy Woosley

A LaTresha Woodruff
X Kris Adams

X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order Meeting was called to order by Linda.
Election of Board Members Linda Beene Ballard was nominated as President, Phyllis Simon as Vice President, Mindy Pipkin as Secretary, and Ted Smith as Treasurer. Kris moved for approval of the board positions, Ted seconded, and passed.
Approval of minutes For Monthly Meeting of July 17, 2017. Peggy moved for approval of minutes, Phyllis seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
Financial reports Ted reviewed the CPA’s financial statements and reported that the 2017-18 Budget has been approved by the membership. The motion by Harry Smith at the Annual meeting to approve the Budget included allowing movement of funds within budget categories or creating new categories & approving an exemption to Board members attending 8 or more meetings from paying Association dues of $250. Re-elected board members Kris Adams & LaTresha Woodruff as well as new member Jerry Dumais. Each will serve three-year terms. Jerry replaces Shane Henry on the Board.
Hogan/BH Entrance Received two bids for cable/posts: Legacy – $675 and Conway Fence – $800 for 3/8” or ½” cable. The Board also wants to obtain estimates for boulders from hillside north of Bay Hill entrance from County Judge Baker. Ted offered to check with Judge Baker about securing necessary boulders.
Covenant Violations Discussed covenant violation reporting system that includes use of a spreadsheet made by Phyllis for sending of violation notices. Also discussed zones for reporting & which Board member would take each zone. Bay Hill Drive, Peg; CC & SC, Molly; Lost Canyon east of WH, Kris; Lost Canyon west of WH & WS, PC, Jerry; Bay Town, Wayne; and Burnt Pine, Phyllis, LaTresha. Covenant violation observations will be reported by Board members during the first two weeks of the month for issuing notices to residents. Peggy, Molly, Kris, Jerry, Wayne, Phyllis/LaTresha
Adjourn Phyllis moved to adjourn, Peg seconded and passed. Next meetings will be all Mondays, Sept 18, October 16 and November 20 @ 6 p.m. at the CVCC.
Meeting adjourned at 8:44 p.m.
By: _Mindy Pipkin _____ Date: August 7, 2017