Board Minutes – November, 2017

“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis
X Mindy Pipkin X Phyllis Simon
X Molly Steely X Ted Smith
X Peggy Woosley X LaTresha Woodruff
X Kris Adams A Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order Meeting was called to order by Linda.
Approval of minutes For monthly meeting of October 23, 2017. Ted moved for approval of minutes, Jerry seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
Financial reports and Annual Dues Ted reviewed the CPA’s financial statements. Phyllis reported that 13 homeowners have not paid their annual dues as of the meeting date. Send letters by certified mail to the homeowners that have not paid their dues. Phyllis
ACC The Architectural Control Committee made a recommendation to approve a pool application for 5340 BT. Ed moved to approve the recommendation, Peggy seconded, and passed.

Entrance Linda presented a contract prepared by Shane Henry regarding the entrance at Warwick Hills.

The Board discussed an old camera estimate around $1970. Peggy made a motion to review the contract and to approve through an electronic vote, Phyllis seconded, and passed. Mindy will review and edit the contract. Mindy
Hospitality / Welcome Gifts Connie Smith, Virginia Johnson, and Nancy Clowers agreed to serve on the hospitality committee
Computer Jerry made a motion to spend up to $1,000 for a new computer, Ted seconded, and passed. Phyllis will find a computer. Phyllis
Sidewalks at entrance on Bay Hill near Tyler Linda updated the Board that the power wash was not effective, but Jerry and Wayne suggested/used acid that did work. Mindy made a motion to spend up to $450 to finish the sidewalk work, Jerry seconded, and passed. Wayne’s crew will finish the work. Wayne
Observing covenant violations Linda presented a proposal for a part-time worker at $15 per hour for up to 15 hours per week.

Also, we have approval for a boulder. It just needs to be picked out. Jerry made a motion to approve up to $6300 or about $225 per week for 28 weeks beginning 1/1/18. Ted seconded, and passed. Linda will work on proper paperwork with CPA, selecting an individual, getting a written agreement for the tasks. Linda
Holiday Porch/Yard Contest Kris presented a holiday yard contest. He proposed $75 for each of two winners and $50 to spend on yard signs. Molly made a motion to approve the contest, Peg seconded, and passed. Kris and Phyllis will notify homeowners of the contest. Kris, Phyllis
Adjourn Peg moved to adjourn, Phyllis seconded, and passed. Next meeting will be January 15, 2018 @ 6 p.m. at the CVCC.
Meeting adjourned at 7:29 p.m.
By: _Mindy Pipkin _____ Date: November 27, 2017