Board Minutes – September 2018

Date: September 10, 2018      Time: 6:00 p.m.       Place: CVCC
President: Linda Beene Ballard      Secretary: Mindy Pipkin      Treasurer: Ted Smith

X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis    
X Mindy Pipkin X Phyllis Simon        
X Molly Steely X Ted Smith        
X Peggy Woosley X LaTresha Woodruff    
X Kris Adams A Wayne Mannis    

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order

Meeting was called to order.

Approval of minutes

For Annual and monthly meeting of August 6, 2018

Jerry moved approval of minutes, Molly seconded, and passed.

Mindy forwards to Phyllis who posts to web.

Mindy, Phyllis

Financial reports and Annual Dues

Invoices for dues have been sent and 41 dues payments are yet to receive.

Ratifying E-votes

Purchase of modem and surge protector for BH @ Tyler reviewed on email.

Jerry moved, Phyllis seconded & passed to ratify email “yes” votes

Security camera vendor to be notified & 4 similar modem surge protectors to be ordered.  Kris

ACC recommendation

Proposed pool @ 4410 Bay Hill is recommended by the ACC.

Kris moved, Ted seconded & passed for project approval.

Homeowner to be notified  Ed

2018-19 Plan of Work

List of topics was disseminated for consideration and various Board members took each task.

Agreement that project plans and budgets for each task would be reviewed at October meeting.

Emergency employees

Need for authority to contact & engage emergency workers discussed.

Peg moved, Phyllis seconded & passed to authorize President or VP to contact such workers as needed & proceed.  Linda, Kris

Hearing on covenant violations, 1920 CC

At end of meeting, homeowners had not presented so proposed that future violations of boat/trailer left in driveway more than 72 hours for next 6 mo. would result in $100 fine per day.

Kris moved, LaTresha seconded & passed.

Notify homeowner   Linda

Hearing on covenant violations, 5435 Lost Canyon

At end of meeting, homeowners had not presented so proposed to table action if improved condition of vacant lot was maintained.

Peg moved, Mindy seconded to table action on vacant lot.

Notify homeowner   Linda


All business conducted.

Ted moved, Phyllis seconded, passed to adjourn.

Future meetings in 2018 Nov 5 & possibly Nov 26 if needed.