Board Minutes – January 2024

CVNA January 8, 2024 Minutes

Attendance: Missy Q, Melissa R, Jeannie S, Alan K, Steve S, Jessica N, David M, Karla B, Allison W, Terri J, and Skylar A (on phone)

-5:04pm called meeting to order

-November meetings minutes approved: 1st Terri J, 2nd Alan K.

Treasurer Report

-we still have outstanding dues, emails will be sent out to those people. 

-New move-ins: 5340 Bay Town

ACC:

-none

Covenant violation:
-none

Old Business:

Reminder that board members are required to attend 8 regularly scheduled meetings.

New Business:

-New bid: Gardenscapes landscaping saving $200 month

-New security company quotes: currently paying $174.60 & $96 per month

-Raising Dues: motion to raise dues 1st Jeannie S, 2nd Steve S, all board members in favor of raising dues

***mark your calendar for April 2nd meeting for voting to raise dues

Next meeting:
-530pm on Monday, February 12th

-5:37pm called meeting to end, approved 1st David M, 2nd Melissa R

Board Minutes – November 2023

CVNA November 13, 2023 Minutes

Attendance: Missy Q, Alan K, Steve S, Jessica N, David M, Terri J, Skylar A.

-5:36pm called meeting to order

-October meetings minutes approved: 1st Alan K, 2nd Steve S.

Treasurer Report

-Jeannie S not in attendance so Terri J looked over report

-Conway Corp bill is higher than usual but its because of the addition of Wingfoot water/electric

-18 outstanding dues not paid (who is calling who to collect dues not paid)

ACC:

-ACC committee approved pool plans, 4225 Bay Hill, approved: 1st Steve S, 2nd David M.

Covenant violation:
-5335 Burnt Pine, dog unleashed in front yard and not being friendly to walkers

-door hanging violation, 1st attempt for CVN violations

Old Business:

Reminder that board members are required to attend 8 regular scheduled meetings.

-security camera companies, look into options and services available

-2023-24 contract quotes: Gardenscapes landscaping and Superiorscapes 

New Business:

-security camera companies, look into options and services available

-2023-24 contract quotes: Gardenscapes landscaping and Superiorscapes 

Next meeting:
-530pm on Monday, January 8th

-6:06pm called meeting to end, approved 1st Terri J, 2nd David M

 

Board Minutes – October 2023

Board Minutes – September 2023

Board Minutes- August 2023

Annual Meeting 2023 – Financials (Budget vs Actual)

Link to see bigger version:

CVNA Budget and Actuals 2018-2023

Annual Meeting 2023 Minutes

[Read more…]

Board Minutes – July 2023

CVNA July 2023 Minutes

Attendance: Kris A, Alan K, David M, Jessica N, Melissa R, Allison W, Jeannie S, Steven S
LaTresha J, and Missy Q (by phone)

-5:41pm called meeting to order

-June meetings minutes approved: 1st Alan K, 2nd Jeannie S

Treasurer Report

-272 homes in neighborhood, all dues collected.

-over budget for physical year, adjust new physical year budget

-make adjustments to Summer Bash bill because it was incorrect

-no new move ins

ACC:

-5325 Lost Canyon Dr, fence approved: 1st David M, 2nd Alan K
-5495 Wingfoot, house plans approved: 1st Melissa R, 2nd Steven S

Covenant violation:

-5105 Lost Canyon, noise/car complaint/party
-5335 Lost Canyon, mailbox needs repairs
-5305 Burnt Pine, rock wall
-5345 Burnt Pine, ramp

Old Business:

Reminder that board members are required to attend 8 regular scheduled meetings.

-Working on 5yrs project plan

New Business:

-Welcoming Committee: welcome package/gift, coordinate a working system with Nancy (CPA) on all new move-ins

-current vote count for covenants: 83

-new board members: need to fill at least 1 position

-no pipes underground, Wingfoot (per Hal Crafton)

-Yard of the Month: 4660 Sawgrass Cv – Arnolds Family

-planning annual meeting for about 50 people

Next meeting:
6pm, Monday, Aug 14th @ the 19th Hole

-6:39pm adjourn meeting: approved 1st David M, 2nd Alan K

Board Minutes – June 2023

Meeting CVNA June  12, 2023 

 

Attendance 

Kris Adams , Steve Scherrey, Missy Quinn, Melissa Reibe, Alan Kizer, Jeanie Stroth, Allison Worthen, David McClain, and Karla Braswell(by phone). 

 

Kris called the meeting to order at 5:37 PM. 

Approval of May Minutes. 1st Jeanine Stroth 2nd Steve Scherry

 

Treasurer Report: 

-All dues have been paid.

-Looking at shifting budget for next year to include a breakout for Landscaping.

-Motion received to accept early foreclosure fee to move to higher yielding account.

 

ACC: 

None

 

Covenant Violations: 

-Steve Scherry will bring records of violations and addresses to July Meeting

-5255 Burnt Pine – Trailer in Driveway

-5305 Burn Pine – Rockwall fell down/ Trash Can visible.

 

Old Business: 

Summer Party was a Success.

 

New Business:

-Welcome Committee: welcome package/gift, coordinate a working system with Nancy(CPA) on all new move ins.

-Evote approval for Annual Summer Meeting

-Evote approval for budget overage.

-Address Trash in Dumpster

-Emergency Sprinkler Repair on Centennial Club.

-Submit ideas for 5 year project plan.

-Yard of the Month:Crowder Family 1720 Centennial Club

-Next meeting July 10,2023. 

-Annual Meeting August 14,2023.

Board Minutes – May 2023

CVNA May 2023 Minutes
Attendance: Kris Adams, LaTresha Woodruff-Johnson, Alan Kizer, David McClain, Missy Quinn, Jessica Nichols, Karla Braswell (by phone)
-5:39pm called meeting to order
-April meetings minutes approved: 1st David McClain, 2nd Missy Quinn
Treasurer Report
-Paid dues: Berry Thomas @ 5450 Lost Canyon Dr.
-All dues are collected for neighborhood
ACC:
-None
Covenant violation:
-Steve Scherrey will bring records of violations and addresses to June meeting
-No current actions to be made
Old Business:
Reminder that board members are required to attend 8 regular scheduled meetings
-Solar Panels & yard sign details in covenants: meeting with lawyers & as many board members as possible within next 2 weeks (before June meeting).
New Business
-Welcoming Committee: welcome package/gift, coordinate a working system with Nancy (CPA) on all new move-ins
-5450 Lost Canyon Dr: Noise complaint
-Golf Cart accident: working with city attorney, information about what to do within neighborhood
-Centennial Club entrance: completed for new look
-Pond bank on Bay Hill Drive: looking for low vault lighting that will be permanently installed
-Summer Kickoff Block Party: Thursday, June 1st from 7pm-9pm, Free Kona Ice for all in attendance, food/drinks, live music
-Yard of the Month: 5265 Burnt Pine – Brian & Dana
-Garage Sale dates: TBD but either June 2-3rd or June 9-10th, NO SIGNS
Next meeting: 5:30pm, Monday, June 12th @ the 19th Hole
-7:03pm adjourn meeting: approved 1st David McClain, 2nd Alan Kizer