Board Minutes – March, 2019

MBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard
X Jerry Dumais
X Ed Ellis
X Mindy Pipkin
X Phyllis Simon
X Molly Steely
X Ted Smith
X Peggy Woosley
X LaTresha Woodruff
X Kris Adams
X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Linda.
Approval of minutes
For monthly meeting of February 11, 2019.
Molly moved for approval of minutes, Ted seconded, and passed.
Mindy forwards to Phyllis who posts to web.
Mindy, Phyllis

Financial reports, dues payments
3 homeowners have not paid 2018-19 dues; certified letters have been sent. Discussion about possible CD rates for renewals.
Agreed that Ted would contact Jim & Scotty Campbell about rates.
Ted will contact.
Ted

Ratify e-votes
4205 Bay Hill – pergola
4220 Bay Hill – pool
5540 WS & 5500 WS – fences
Peg moved, Ted seconded, passed
Ed moved, Peg seconded, passed
Ed moved, Jerry seconded, passed
No primary colors/solid roof

Linda
4550 Sawgrass Cove
Discussed no progress on yard at 4550 Sawgrass Cove since fine imposed Nov 7, 2018.
Mindy moved to file a lien on 4550 SC as total of fines or admin fee of $100 per day beginning Nov 7, 2018. Jerry seconded and passed.
Linda will contact attorney to file lien.
(resulted in $13,000 lien)
Linda

Landscaping
Payment period
Want to clarify intent to pay Gardenscapes; shall payment begin in March?
Decided to begin payment in March.
Linda will contact Gardenscapes.
Linda

Power wash curbs in CV
Discussed black mold growing on curbs and idea of power washing curbs throughout CV.
Peggy moved, Wayne seconded &.passed to accept low bid, trim shrubs in Hogan/Tyler sign, $3500
Will engage Jason Schulte if references, insurance are valid & water is secured from CVCC
Linda

Mailbox painting
Dallas Brown has submitted a bid to paint 63 mailboxes, make any needed repairs and replace address numbers on both sides of address plate, $2998 labor, $300 supplies for total of $3298.
Jerry moved, Phyllis seconded to accept Dallas Brown’s bid to complete painting 63 mailboxes in Fairways, motion passed
Ed will notify Mr. Brown
Ed

Shale Pit
Discussed concerns with pit north of Bay Hill Drive.
Ed will draft a proposed letter
Ed will draft a proposed letter
Ed

Adjourn
Molly moved to adjourn, Phyllis seconded, and passed.
Next meeting will be April 15, 2019 @ 6 p.m. at the CVCC.

ADJOURN MEETING:

Meeting adjourned at 7:30 p.m.
By: _Mindy Pipkin _____ Date: March 11, 2019

Board Minutes – February, 2019

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard
X Jerry Dumais
X Ed Ellis

A Mindy Pipkin
X Phyllis Simon

X Molly Steely
X Ted Smith

X Peggy Woosley
X LaTresha Woodruff

X Kris Adams
A Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Meeting was called to order by Linda.

Approval of minutes
For monthly meeting of January 14, 2019.
Jerry moved for approval of minutes, Peg seconded, and passed.
Mindy forwards to Phyllis who posts to web.
Mindy, Phyllis
Financial reports
Ted provided an update on the financials. Certified letters will be sent to homeowners that have failed to pay their dues.

Fence
ACC recommended approval of fence at 5400 Bay Town.
Kris moved for approval of fence, Ed seconded, and passed.
Linda will notify the homeowners.
Linda

Security Camera
Discussed $20 increase per entrance per month for higher speed camera model.
Ted moved for approval of increased fee for security cameras, Jerry seconded, and passed.
Kris will notify security camera monitoring company
Kris

Mowing / Bed Maintenance
Discussed proposal from Gardenscapes for annual mowing and entrance bed maintenance.
Kris moved to accept the proposal from Gardenscapes, Peg seconded, and passed.
Linda will notify.
Linda

Chemical spraying at entrances
Need to arrange for chemical spraying of all entrances plus sliver lot. Fairways did this last year, Purnam was suggested.
Kris moved to engage Putnam if price is substantially same, if not email Board, Phyllis second, passed
Jerry will research prices from both vendors.
Jerry

Pond bank Sprinklers
May need to connect to Conway Corporation water line at the Fairways. No Parking signs have been ordered for pond bank.
The board will seek a proposal.
Kris will talk with Travis about restoring sprinklers, Mark Ledbetter about boulders, & Gardenscapes about new beds.
Kris

Seminar
Discussed scheduling a seminar on landscaping issues like fungus, bark scale (will be April 6 2019 at club house)
Arrange a seminar on a Saturday morning
Molly and Peggy will make contacts for speakers and arranging with CVCC.
Molly, Peggy

Uncurbed dogs, Waste
Discussed homeowners failing to pick up their dogs waste. Decided to order bag dispensers at $150.00 plus installation
Jerry moved to order four doggie waste signs/bag dispensers @ $150 plus installation, Kris seconded, and passed.
Jerry will replace the bags in the dispensers.
Kris, Jerry

Adjourn
Next meeting will be on March 11, 2019 @ 6 p.m. at the CVCC.
LaTresha moved to adjourn, Phyllis seconded, and passed.

ADJOURN MEETING:

Meeting adjourned at 7:40 p.m.
By: _Mindy Pipkin _____ Date: February 11, 2019

Board Minutes – August, 2018

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais A Ed Ellis
X Mindy Pipkin X Phyllis Simon
X Molly Steely X Ted Smith
X Peggy Woosley X LaTresha Woodruff
X Kris Adams X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

Call to Order
Election of officers Meeting was called to order for election of officers. CVNA Board officers for 2018-19 will be Pres Linda, VP Kris, Sec’y Mindy, Treasurer Ted Agreed that all officers need to sign signature card @ Centennial Bank.

Approval of minutes For monthly meetings of July 9, 2018 Molly moved approval of minutes, Kris seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
Financial reports and Annual Dues

Invoices for dues have been sent and board members reviewed 2018-19 CVNA budget that was approved by attendees at Annual Meeting. Ideas for proposed new projects were included in the Annual Membership Report at Annual mtg. Board members will add their ideas and prioritize proposed new projects at Sept meeting.
Ratifying E-votes Stephen Long pool & pool house, Michael Smith perimeter fence were reviewed on email. Ted moved, Molly seconded & passed to ratify email “yes” votes Homeowners to be notified Linda

ACC recommendation

Proposed screen room @ 4305 Bay Hill is recommended by the ACC. Peg moved, Phyllis seconded & passed for project approval. Homeowner to be notified Linda

Purchase of wireless router camera box

Need for new wireless router and protection plan for BH/Tyler entrance camera box was discussed. Jerry moved, Molly seconded & passed to buy router. Kris will purchase router. (modem later discussed on email, purchased from Conway Corp on monthly bill $120+tax) Kris

Adjournment

Wayne moved to adjourn, Peg seconded & passed. Future meetings: Agreed upon meetings are Sept 10, Oct 1, Nov 5 and possibly Nov 26 if needed Next meeting will be September 10 at clubhouse.

ADJOURN MEETING:
Meeting adjourned at 8:45 p.m.
By: _Mindy Pipkin _____ Date: Aug 6, 2018

Annual Meeting Minutes – 2018

CVNA Annual Meeting Minutes
August 6, 2018
President Linda Beene Ballard welcomed members of the Centennial Valley Neighborhood Association and provided an agenda for the meeting as well as presentation of accomplishments during the 2016-17 year. Major projects including installing utilities for the new entrance, painting 80 mailboxes in Phase I of CV, providing seminars on issues of interest to CV residents like Bark Scale on Crape Myrtles and delivery of gifts to 13 new CV families were reported.
Mayor Bart Castleberry gave a report of recent Conway projects, and Chief Jody Spradlin of the Conway Police Department reported on low crime in our area. He mentioned again this year the Smart911 app for all residents and pets, valid in Conway and all US police districts.
Financial reports for the past year and budget for 2018-19 were presented and approved on motion by Harry Smith, seconded by Janie Craddock. Charlotte Nabholz moved, Bryan Quinn seconded and passed to forgive annual dues for those elected Board members who attend at least 8 of the 11 scheduled board meetings each year. Motion by Shane Henry, seconded by Brian Quinn and passed to elect Linda Beene Ballard and Phyllis Simon to another three-year term ending 2021.
Discussion of residents’ priorities, ideas and concerns continued, and meeting was adjourned at 7:30 with socializing continuing.

Board Minutes – July, 2018

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis
X Mindy Pipkin X Phyllis Simon
X Molly Steely X Ted Smith
A Peggy Woosley X LaTresha Woodruff
X Kris Adams A Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order Meeting was called to order by Linda.
Approval of minutes For monthly meetings of May 14, 2018 and June 11, 2018 minutes. Molly moved approval of minutes, Ted seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
Financial reports and Annual Dues Ted reviewed the CPA’s financial statements. Phyllis discussed the budget & expenditures. Discussed adding budget area for contracted labor/employee.
HEARING on 4550 SC The homeowners had previously been notified of today’s meeting and offered a chance to appear and to address Board’s concerns for their yard and unpaid dues. They did not appear or present, although they had laid sod in partial yard to address some of the yard issues. Jerry moved, Ted seconded & passed to place a lien on the property for unpaid dues. Because the homeowners had made some attempts to address the yard concerns by laying sod, the Board held the yard issues in abeyance to allow the homeowners a chance to water the sod and continue improving the yard issues Notify homeowner & obtain services of attorney to file lien for unpaid dues. Linda
Yard/trash issues at 5305 Burnt Pine Trash left in yard, not mowed or weeds removed Jerry moved, Ted seconded & passed to seek lien on house for dues and yard improvement. Make contact with lender holding house in foreclosure.
(Situation improved by July 27) Linda
Signs for NO Parking on BH Pond Bank Hal Crafton has agreed to signs and will pay for two. Vendor for Lindsey properties signage has been identified. Phyllis has agreed to take over project. Phyllis will proceed with ordering and erecting signs. Phyllis
Drainage Issues north of Bay Hill Discussed drainage issues of concern to property owners Reportedly Hal Crafton will provide resources to address this problem. Ed
Weed/Grass Issues south of Bay Town Weeds are growing behind the fences of the property owners in houses facing Warwick Hills which back up to Burnt Pine. The board decided to notify the property owners of the concern which is seen as covenant violation. Linda
Mailboxes and Signs The contractor has started repainting and straightening the mailboxes on Bay Hill & CC. A number of homeowners have expressed how pleased they are with the results.
Accountant Fees The accountant is seeking a rate increase from $150 to $165 per month. Ted moved, Phyllis seconded & passed to pay Cory Sanders, CPA $165 per month for coming fiscal year. Linda notifies Cory, include in budget. Linda, Phyllis

Yard of Month contest Winners for August are Jim & Karen Hicks, Bay Town. Kris will request gift card from Plant Outlet. Kris
Roses & Liriope planted 70 new drift roses & 40 liriope plants have been planted. While this plan was voted on at May meeting, vendor delay caused many roses to die. Credit has been given for the dead plants, and new ones will be planted in fall.
Police Officers The Conway Police Department has increased patrols through the area, so the prior concerns such as unauthorized use of golf cart is still a work-in-progress.
Concrete Repair @ Bay Hill & Tyler cart path No invoice has been presented by CVCC on this repair bill. Derden Landscaping made the cut in concrete and has been contacted, asking for repair, no response.
Annual Meeting The annual meeting will be August 6, 2018, at Clubhouse Peg, Linda
Adjourn Jerry moved to adjourn at 7:45 p.m., Ted seconded, and passed. Next Board meeting will be August 6, 2018 following the annual meeting at the CVCC.
ADJOURN MEETING:
Meeting adjourned at 7:45 p.m.
By: _Mindy Pipkin _____ Date: July 9, 2018

Board Minutes – June, 2018

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Molly Steely X Ed Ellis
X Mindy Pipkin X Phyllis Simon
X Jerry Dumais X Ted Smith
X Peggy Woosley X LaTresha Woodruff
X Kris Adams X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order Meeting was called to order by Linda at 5:30 pm .
Approval of minutes For meeting of May 14, 2018. Peggy moved to table review of May 14 meeting minutes until July meeting, Kris seconded, passed.
Financial & Budget reports Ted reviewed financial reports prepared by Cory; Phyllis recapped budget report prepared from monthly financials and sent by email. Linda reported $3,000 check received from lien for covenant violations was deposited. Draft budget for next year will be considered at July meeting. Linda, Phyllis
Review of proposed “Standards”
draft Proposed draft of “Standards” document was discussed. Phyllis moved, Molly seconded and passed to reword into “Guidelines” explaining & clarifying Covenant requirements. To extent possible, a draft “crosswalk” between Guidelines and Covenants will be prepared. Phyllis
Boudrie pergola
ACC recommendation for approval of pergola as landscaping project was discussed. Ed moved, Peg seconded to approve landscaping project for Boudrie pergola. .Linda will notify homeowner. Linda
Mailbox painting Project is underway, estimated that 81 mailboxes need to be painted @ about $4500 ; .Project has started, going well. .
Annual Garage sales Sale was largest ever, 30 families involved. Linda moved, Molly seconded and passed to give Christy King $50 gift card for her effort in organizing sale. Present gift card to Christy. Linda
Covenant Violations Major weeds along ditch between houses on Burnt Pine and Warwick Hills were discussed. Decided that this is homeowner responsibility, Kris moved and Peg seconded to send violation notices. Send violation notices.

CPD Directed Patrol Action Linda, Jerry, LaTresha met with CPD Maj Tapley this week, 5 warnings, 2 violations given Effort to maintain safety with golf carts will continue.
New Business Ed proposed efforts to improve drainage behind some Bay Hill homes. Effort will be made to contact Hal and discuss ideas. Linda
Adjournment Peg moved to adjourn, Ted seconded and passed.
ADJOURN MEETING:
Meeting adjourned at 7:25 p.m.
By: _Linda Beene Ballard_____ Date: June 11, 2018

Board Minutes – May, 2018

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis
X Mindy Pipkin X Phyllis Simon
A Molly Steely X Ted Smith
A Peggy Woosley X LaTresha Woodruff
A Kris Adams X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order Meeting was called to order by Linda.
Approval of minutes For monthly meeting of April 9, 2018, and special meeting of April 30, 2018. Jerry moved for approval of minutes, Ed seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
E-votes Ratified e-votes on 4540 SC fence and 5225 Burnt Pine fence. Ed moved for approval fences, LaTresha seconded, and passed.

Financial reports and Annual Dues Ted reviewed the CPA’s financial statements. He also discussed change of CDs to 1.5%.
Summary of Standards The Board went page-by-page through the proposed standards.
AAC Discussed request from 1735 Centennial Club for a pool house. Ed moved to approve application for a pool house, Ted seconded, and passed.
Privacy Panel Discussed the privacy panel for a metal-driveway gate at 5135 Burnt Pine. The homeowner wants to store a pop-up camper behind the fence. The Board agreed to table the discussion for a different date.
Shrubbery versus annuals Discussed annuals at all entrances. Linda proposed $850 plus labor for 40 drift roses and 40 lipriope. Discussed that roses will be more cost-effective than annuals in the long run. Mindy moved to approve annuals, Wayne seconded, and passed.
Concrete Repair at Tyler and Bay Hill The concrete path at Tyler and Bay Hill is damaged along the cart path. Our contractor damaged the concrete. The contractor has not responded to the request to pay for the damage. Ed moved to approve the concrete repair at a maximum of $380, Wayne seconded, and passed.
RPZ Testing RPZ testing is required by Conway Corporation, which costs $200. Phyllis moved to approve RPZ testing, Ted seconded, and passed
Off-duty Police Officers Conway Police Department is concerned about entering an agreement to increase patrol for payment; it will increase patrol without payment.
Yard of the Month Kris announced that was the winner for the yard of the month was the Bolding family. Kris will notify the homeowner. Kris
Annual Garage Sale Discussed the annual garage sale will take place on June 1 – 2, 2018. Christy King is handling the advertisement details.
Boulder Linda reported on status of boulder(s) at Hogan entrance. Linda
Adjourn moved to adjourn, seconded, and passed. Next meetings will be June 11, 2018 and July 9, 2018 @ 6 p.m. at the CVCC.

The annual meeting will be August 6, 2018.
ADJOURN MEETING:
Meeting adjourned at 8:55 p.m.
By: _Mindy Pipkin _____ Date: May 14, 2018

Board Minutes – April, 2018

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis
X Mindy Pipkin X Phyllis Simon
X Molly Steely X Ted Smith
X Peggy Woosley X LaTresha Woodruff
X Kris Adams A Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order Meeting was called to order by Linda.
Approval of minutes For monthly meeting of March 12, 2018. Peg moved for approval of minutes, Jerry seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
E-votes Ratified e-votes on lien settlement and landscaping at new entrance. Kris moved for approval of $3000 lien settlement, Ted seconded, and passed.

Molly moved for approval of new entrance landscaping, Phyllis seconded, and passed
Linda notifies title company

Linda notifies Plant Outlet of Board decision
Linda

Linda
Financial reports and Annual Dues Ted reviewed the CPA’s financial statements. Discussed two homeowners with unpaid dues. Ted moved to postpone action on unpaid dues pending the uncertain status of each home, Jerry seconded, and passed.
Yard Improve. Discussed two homes with substantial yard issues: 4550 Sawgrass Cove and 1760 Centennial Club. Ed moved to notify owners of covenant violation, Peggy seconded, and passed Linda notifies homeowners Linda
AAC Discussed request from 5245 Burnt Pine. Ed & Jerry met to address application deficiency and now recommend approval of the application. Ed moved to approve application for 5245 Burnt Pine, Phyllis seconded, and passed.
Off-duty police officers Discussed amount for off-duty police officers ($30 to $60 per hour) to patrol the neighborhood. Further discussed one homeowner’s concern/request to spend resources to address unauthorized use of golf carts. Jerry moved to approve 8 hours per week for off-duty officers beginning May 15, 2018, LaTresha seconded, and passed. Notify Conway Police Dept

(CPD later declined our request to pay for extra patrol, will provide as part of normal work) LaTresha, Linda
Business and/or Political Signs Discussed enforcement of covenants; particularly, discussed removal of large signs. Molly and Peg will identify large signs. Mindy will contact the homeowners. Molly, Peg, & Mindy
Insurance Ted reported that $1,302 annual quote for liability coverage at all entrances and sliver lot. Peg moved to obtain coverage, Kris seconded, and passed Ted will notify Farris Agency. Ted
Summary of Standards Ed reported that a draft is completed, but the board members will need to read and review the covenants.
Yard of the Month Kris announced that 5510 Whistling Straights was the winner for the yard of the month. Kris will notify the homeowner. Kris
Annual Garage Sale Discussed the annual garage sale will take place on June 1 – 2, 2018. Christy King will handle the advertisements, etc.
Boulder Linda reported that this is a work-in-progress. Linda
Adjourn Kris moved to adjourn, Phyllis seconded, and passed. Next meeting will be May 14, 2018 @ 6 p.m. at the CVCC.

The annual meeting will be August 6, 2018.
ADJOURN MEETING:
Meeting adjourned at 7:55 p.m.
By: _Mindy Pipkin _____ Date: April 9, 2018

Board Minutes – March 2018

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard X Jerry Dumais X Ed Ellis
A Mindy Pipkin X Phyllis Simon
X Molly Steely X Ted Smith
X Peggy Woosley A LaTresha Woodruff
X Kris Adams X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order Meeting was called to order by Linda.
Approval of minutes For monthly meeting of February 12, 2018. Jerry moved for approval of minutes, Peggy seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
E-votes Ratified e-votes on sealing of entrance wall and fence at 4520 Bay Hill. Peggy moved for approval of e-votes, Ted seconded, and passed.
Financial reports and Annual Dues Ted reviewed the CPA’s financial statements. Discussed unpaid dues.
New Entrance Linda also reported on the progress of the new entrance.
AAC Discussed request from 4520 Bay Hill. Recommended that further discussion with homeowner. Ed moved for approval of ACC recommendation, Ted seconded, and passed.
Yard of the Month Discussed contest for yard of month including signage, rules, and costs to CVNA ($40 for two yard signs). Kris moved for approval of the contest, Ed seconded, and passed.
Mailboxes Discussed bid from Dallas Brown for $65 per box for painting of single mailbox, $80 for painting of double mailbox, and $40 per box for correcting the slant. Peggy moved for approval of mailbox painting, Kris seconded, and passed. Peggy will visit the homeowners with no email address. Peggy
Bumps / Stripes Discussed homeowners wanting more speed bumps. The board discussed possible options and agreed to table the discussion until the next board meeting.
Boulder Efforts are continuing to obtain a boulder for the Hogan entrance.
Adjourn Jerry moved to adjourn, Peggy seconded, and passed. Next meeting will be April 9, 2018 @ 6 p.m. at the CVCC.
ADJOURN MEETING:
Meeting adjourned at 8:10 p.m.
By: _Mindy Pipkin _____ Date: March 12, 2018

Board Minutes – February, 2018

February 10, 2018

Summary of Topics, Decisions/Conclusions and Next Step/Action:
TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP

MEMBERS:
“X” In attendance; “A” Absent; “S” Substitute sent; “R” Representative attended; “G” Guest
X Linda Beene Ballard  X Jerry Dumais  X Ed Ellis  X Mindy Pipkin  A Phyllis Simon  A Molly Steely         X Ted Smith X Peggy Woosley  X LaTresha Woodruff  X Kris Adams  X Wayne Mannis

Summary of Topics, Decisions/Conclusions and Next Step/Action:

TOPIC
MAIN POINTS
DECISIONS/CONCLUSION
NEXT STEPS/ACTION PERSON RESPONSIBLE for FOLLOW UP
Call to Order Meeting was called to order by Linda.
Approval of minutes For monthly meeting of January 15, 2017. Jerry moved for approval of minutes, Wayne seconded, and passed. Mindy forwards to Phyllis who posts to web. Mindy, Phyllis
Financial reports and Annual Dues Ted reviewed the CPA’s financial statements. 3 homeowners have not paid their dues. Mindy will determine the process for placement of liens on the property. Mindy
Dinner Discussed purchasing meals for board members during meetings not to exceed $10.00 per person per meal and no alcoholic drinks. Linda moved for approval of dinners during meetings not to exceed $10.00 each, LaTresha seconded, and passed.
Landscaping Linda obtained two estimates for landscaping: D.J. Burton at $225 week incl. pruning and Grassroots at $200 week with no pruning, each for 6 mo. Linda also obtained two estimates for chemical spraying: Fairway Lawns and Grassroots. Wayne moved for approval of Fairway Lawns for chemical spraying, Ted seconded, and passed.

Mindy moved for approval of D.J. Burton for landscaping, Wayne seconded, and passed Linda will notify Fairway Lawns and D.J. Burton Linda
Mailboxes Discussed painting of mailboxes and agreed to defer to later meeting.
Bumps / Stripes Linda explained that a homeowner is wanting more speed bumps. The board discussed possible options.
Insurance Ted obtained initial estimates from the Farris Agency for $1,000,000/$2,000,000 coverage plus property coverage. Mindy and Ted will obtain additional estimates. Mindy, Ted
Standards Ed discussed the standards for the neighborhood. Agreed to smaller committee to work on the standards. Ed, Mindy, and Jerry
Adjourn Jerry moved to adjourn, Mindy seconded, and passed. Next meeting will be March 12, 2018 @ 6 p.m. at the CVCC.
ADJOURN MEETING:
Meeting adjourned at 7:40 p.m.
By: _Mindy Pipkin _____ Date: February 12, 2018